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THE CITY OF �, i 9 CITY COUNCIL AGENDA REPORT pLEASANTON, August 20, 2019 Engineering TITLE: ACCEPT PUBLIC IMPROVEMENTS PERFORMED BY AMERICAN ASPHALT REPAIR & RESURFACING COMPANY, INC. FOR THE ANNUAL SLURRY SEAL PROJECT, CIP NO. 16504 SUMMARY The 2016 Annual Slurry Seal project consisted of applying slurry seal coating to approximately 2,616,000 square feet of pavement on sections of 87 city streets and resurfacing of the Augustin Bernal Park parking lot. The project also addressed aesthetic concerns with excessive scarring and blemishing of the newly sealed street surfaces with the installation of Type I slurry in the Valley Trails neighborhood and on Sandpiper Way. Due to weather delays and the installation of Type I slurry, work was not completed until June 2019. Construction of the project is complete and ready for acceptance. RECOMMENDATION 1. Accept the work performed by American Asphalt Repair & Resurfacing Company, Inc. as complete. 2. Authorize the City Clerk to file a Notice of Completion. 3. Authorize the payment of retention in the amount of $28,414.32 to American Asphalt Repair & Resurfacing Company, Inc. 30 days after recordation of the Notice of Completion. 4. Reallocate $285,341.15 from Gas Tax Fund balance to the Annual Slurry Seal Project, CIP No. 16504, to reverse an inadvertent project closeout that occurred during the FY17/18 carryover process. 5. Authorize the transfer of $5,403.68 from Gas Tax Fund balance to the Annual Slurry Seal Project, CIP No. 16504, to cover the shortfall and complete the project funding. FINANCIAL STATEMENT Funding for this project totaled $577,230 as outlined in Attachment 1. Expenditures totaled $582,633.68 leaving a shortfall of $5,403.68. Staff recommends the transfer from Gas Tax Fund balance to cover the shortfall.