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BACKGROUND The softball fieldhouse and scorekeeper's booths were built in 1990, and have been in service for more than 28 years. Routine maintenance has kept the building operational, but now the wood siding and roofing have reached the end of their maintainable service life. Renovation of the fieldhouse and scorekeeper's booths was identified as a need in the in the City's FY16/17 Capital Improvement Program, with $709,000 budgeted in CIP No. 17746. On March 30, 2017, utilizing an "On-Call" Professional Services Contract, the Director of Engineering authorized a design agreement, in the amount of $67,240, with ATI Architects and Engineers to prepare plans and specifications for the renovation project. On September 14, 2017, the design agreement was increased by $4,795, to a not-to- exceed total design budget amount of $72,135. Design was completed and the project advertised for construction bid on October 28, 2017, with a bid opening date of December 1, 2017. ATI Architects and Engineers' estimated construction cost at the time of advertising was $592,000. Two bids were received; one at $1,165,000, and the other at $1,395,000. Staff analyzed the bids and recommended rejecting all bids as they were substantially above the cost estimate and the available budget. City Council rejected all bids on February 6, 2018. Attempting to reduce the cost of the project, staff reviewed the plans and specifications for items that could be deferred and removed from the project. It was determined that nothing could be deferred and still accomplish the renovation goals. Further, reviewing other bids opened in late 2017 through 2018 revealed construction costs have risen significantly, and that the estimated cost of $592,000 was unrealistic given the rapid increases. Consequently, as part of the FY19/20 — FY20/21 Capital Improvement program, staff recommended, and City Council approved, an additional $1,091,000 for the renovation, bringing the total project budget to $1.8 million. Engineering Department staff then worked with ATI Architects and Engineers to ensure the project as designed in 2017 complied with any subsequent changes to the Building Code. Engineering also worked with the Library and Recreation Department (the building user) and the Operation Services Department (responsible for building maintenance) to ensure the design still fulfilled all needs identified. As a result of those meetings, the project design was updated to include additional modifications to the interior to provide improved workspaces for Library and Recreation staff assigned to the building. The modifications include additional power and data feeds as required in work areas today compared to 1990. The project was then advertised for construction bid, with the bidding period closing on June 26, 2019. DISCUSSION The Softball Fieldhouse and Scorekeeper's Booth Renovation Project will consist of renovating the approximately 3,800 square-foot softball fieldhouse building, and the four adjacent scorekeeper's booths, located in the softball complex at the Ken Mercer Sports Park. In addition to the building renovations, the project will include significant site work. The drainage system for the area surrounding the building is poor. Ponding water has infiltrated along the bottom of the structure, causing rot in the fieldhouse's wood siding and doors. Site work will include concrete removal and replacement, as well as Page 2 of 4