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BACKGROUND The City has a total of 478 exterior trash and recyclable receptacles throughout City parks, trails, and facility landscapes. Most of these receptacles are dumped once per week. However, the following parks and facilities receive service twice per week: Alviso Adobe, Amador Valley Community, BMX, Creekside, Cubby's Dog Park, Fairlands, Ken Mercer Sports Park Phase I, V, and Softball Complex, Mission Hills, Muirwood Community, Orloff, Pleasanton Tennis and Community, and Val Vista Community. The receptacles at the library entrance are checked daily Monday through Friday. The current contract for services is set to expire on June 30, 2019. Therefore, a RFB was formally advertised in May 2019 for a new agreement for services. A total of three proposals were received for this contract on May 23, 2019. The three bidders included Rubicon Landscape, Terra Landscape, and New Image Landscape. Cost proposals for the work ranged from $307,010 to $776,878. The lowest responsive proposal, provided by Rubicon Landscape, was found to be qualified to perform the required services. A scope of work provided to Rubicon Landscape is detailed in Exhibit A of the Agreement for Maintenance Services. DISCUSSION The proposed agreement would provide routine trash and recyclable receptacle collection services at selected City properties for the duration of three years. The contractor bid a base fee for complete annual service based on a schedule provided by the City. In addition, the contractor provided a "per receptacle" service fee for any extra requested service that might occur during the contract period. The service level in this contract is designed to accommodate routine levels of park and trail use. The City requires special events programs to provide and pay for any additional trash collection needs created by their program that exceed the capacity of the existing service. In addition, groups operating food concessions in parks are responsible for additional dumping service for receptacles within one hundred feet of the concession on an as-needed basis. At this time, the number of exterior recycle receptacles in the City is limited. If the City decides to add recycle receptacles, this contract provides a per service dump fee for the additional receptacles. This agreement is for three years from July 1, 2019 to June 30, 2022, and if the City is satisfied with the contractor's performance during this period, an option is provided in the agreement for two additional one-year extensions. Submitted y' Fi cal eview: Approved b Kathleen Yurchak ` Tina Olson Nel n ialho Director of Operations and Director of Finance City Manager Water Utilities Attachments: 1. Maintenance Service Agreement with Rubicon Landscape Page 2 of 2