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THE CITY OF 4 CITY COUNCIL AGENDA REPORT pLEASANTONt May 21, 2019 Engineering TITLE: REVIEW AND APPROVE ENGINEER'S REPORT AND BUDGET, AND SET PUBLIC HEARING FOR 2019-20 ANNUAL ASSESSMENTS FOR LANDSCAPE AND LIGHTING MAINTENANCE DISTRICTS 1984-1 (PONDEROSA-DEL PRADO), 1993-1 (WINDSOR), 1993-2 (BONDE RANCH), 1994-1 (OAK TREE FARM), AND 1995-1 (MOLLER RANCH) SUMMARY The annual Engineer's Reports for the maintenance of the Landscape and Lighting Maintenance Districts (LLMDs) in the Ponderosa (Del Prado), Windsor, Bonde Ranch, Oak Tree Farm, and Moller Ranch subdivisions have been completed for fiscal year 2019/20. The Engineer's Reports determine the assessment that will be levied against each property owner within each LLMD for the maintenance and irrigation of the special district landscaping installed as part of each development. It is recommended that City Council approve the Engineer's Report for each District, declare the intention to levy and collect assessments, schedule a public hearing for June 18, 2019, to receive testimony from those that will be subject to the assessments, and direct the City Clerk to advertise a notice of annual hearing ten days prior to the hearing. All assessment amounts remain unchanged from previous years. However, this is unsustainable as costs have increased, which has resulted in the level of maintenance decreasing significantly since the Districts were created. In addition, reserves for capital replacement in most of the LLMDs are virtually non-existent. Staff has hired a consultant that specializes in LLMDs, SCI Consulting Group, to assist with determining appropriate assessments for future years, perform public outreach to discuss the requirements and potential assessments, and hold a Proposition 218-compliant vote as is necessary to increase assessments. RECOMMENDATION 1. Approve the Engineer's Reports. 2. Adopt the resolutions that: direct filing of the annual reports; declare the intention to order improvements; and declare the intention to levy and collect assessments. 3. Schedule a public hearing for June 18, 2019, and authorize the City Clerk to advertise a notice of annual hearing (Cal. Streets & Highways Code §22626) ten days prior to the hearing.