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THE CITY OF 7 -•• """' ••'�r � "" CITY COUNCIL AGENDA REPORT pLEASANTON May 7, 2019 Community Development Traffic Engineering Division TITLE: APPROVE THE FIRST AMENDMENT TO THE AGREEMENT WITH MARK THOMAS AND COMPANY IN THE AMOUNT OF $101,768 TO COMPLETE ADDITIONAL SURVEY WORK AND EXTEND THE TERM OF THE CONTRACT TO JANUARY 1, 2020, FOR THE RIGHT OF WAY TRANSFER TO CALTRANS FOR THE I-680/STONERIDGE DRIVE INTERCHANGE PROJECT, CIP NO. 16506 SUMMARY In February 2018, the City entered into a Professional Services Agreement with Mark Thomas and Company Inc. to complete the Right of Way (ROW) Transfer to Caltrans for the I-680/Stoneridge Drive Interchange project, CIP No. 16506. The Stoneridge Drive interchange was constructed in the late 1980's. The final documentation transferring right of way to Caltrans was never completed. Caltrans has requested that the ROW transfer be completed prior to their issuance of an encroachment permit for the Stoneridge at 1-680 northbound on-ramp project. The location of the survey monumentation, thick vegetation and the proximity to Interstate 680 has escalated the work necessary to complete the survey portion of the project. In addition, several titles are not "clean" and will require plans and legal descriptions to clear the titles for Caltrans acceptance. RECOMMENDATION 1 . Approve the First Amendment to Agreement with Mark Thomas and Company Inc. to complete the additional survey work and prepare the plans and legal descriptions to clear the encumbrances on the property titles. 2. Allocate $34,211 from the Traffic Impact Fee Fund to CIP No. 16506. 3. Authorize the City Manager to execute the First Amendment to Agreement. FINANCIAL STATEMENT The ROW Transfer project, CIP No. 16506, currently has $67,557 of unencumbered funding. This CIP will require $34,211 in Traffic Impact Fee (TIF) funds to be transferred to the project account to fully fund the contract amendment with Mark Thomas and Company, Inc.