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BACKGROUND As the Pleasanton Unified School District begins to explore its facility needs in regards to the location of its District offices on First Street, and while the City of Pleasanton evaluates the efficacy and efficiency of the Operations Service Center at 3333 Busch Road, the opportunity arose for a joint exercise to research and discuss the viability of a shared maintenance facility that would occupy underutilized space at the Operations Service Center. To guide the process, the consulting firm Management Partners was contracted to facilitate discussion between the two agencies, collect and analyze data, and provide the City and School District with a preliminary assessment for the feasibility of co-location. Over the course of several months, two meetings were held between the two organizations to discuss potential benefits and challenges to implementing a co-located space, and to better understand the facility needs of each organization in order to highlight any potential efficiencies that could be rendered from such an arrangement. A survey of both locations was completed, including an inventory of staff space and its usage, facility space and its programming, and an overview of the vehicle fleet of each organization (and subsequent parking/storage requirements). The totality of this information was collected and reviewed by Management Partners, which then prepared a summary report (Attachment 1) outlining the findings and possible next steps. The report summarizes the key policy issues, identifies 16 key questions for the parties to consider, presents four case studies of similar partnerships between public agencies, outlines an approach for a potential area master plan (should one be created), and recommends next steps. DISCUSSION The findings of the preliminary feasibility study demonstrated that, although the co-location of the facilities was feasible, it would not be the most efficient arrangement for either agency. As both the City and the District continue to expand their operations due to growth, and service demands, a co- location arrangement may inhibit the ability of either agency to expand their maintenance facility footprint to accommodate for future needs. Instead, the report finds that having the maintenance facilities located in proximity to one another would yield the same efficiency benefits while not inhibiting either agency to expand operations as future needs arise. Through the negotiations with developers on the East Side Specific Plan process, property could be acquired either to the west (Lionstone Group Property) or to the south (Kiewit Property) that would allow for proximity to the City's Operations Service Center on Busch Road. Following two presentations to the City of Pleasanton / PUSD Board of Trustees Liaison committee, City staff from both agencies met to discuss the future scope of work and timeline for the project. Both the City Manager and Superintendent concluded that developing a master plan for the area would be the optimal course of action to take to pursue a long-term strategy as it relates to City and District's maintenance facilities and functions. Based on the work completed to date and feedback from the City and the District in the scoping session, the following parameters have been tentatively agreed to by both agencies for the scope of a potential master plan: • Location options • Operational requirements • Reconfiguration options to maximize use and operations of existing OSC • Opportunities to reduce space needs through shared services • Parking and circulation requirements • Parking impacts