05 - Laserfiche WebLink

Mr.Nelson Fialho/Dr.David Haglund Page 8 Preliminary Issues Assessment of Potential Colocation of Maintenance Facilities 9. What hazardous materials may be produced or stored by the District that will need to be handled on-site? Some operations result in the storage of hazardous materials.This may not be a new issue for either the City or District since both entities have hazardous materials on their sites now. However, with a combined operation,this would need to be further analyzed.Some operations result in run-off that is not allowable under the City's storm water permit. Presumably both parties are following proper procedures for hazardous materials storage and storm water run-off,however a review of current procedures, the development of written guidelines for handling and storing hazardous materials and for avoiding run-off should be performed and communicated to employees working on the site. 10. What clarifications or new guidelines may be needed regarding on-site storage of sensitive records for either agency? While both agencies have existing guidelines and protocols regarding records of various sorts, anytime a new agency and use is introduced into a site, written guidelines should be updated for onsite storage of sensitive records and evidence pursuant to legal requirements and administrative procedures. 11. What will be the costs to move the District's operations to the site and then to maintain the expanded uses on the site? Once the City and District conclude whether some functions would be appropriate to move to the site, an important step will be to prepare cost estimates for the move. Costs will be incurred for both the City and District in such a move. Examples include: • One-time costs for such areas as design and construction of facility improvements required to accommodate both operations; • Costs associated with moving some Operations Services Center functions to new locations on the site; • Ongoing maintenance costs of operating the co-located operation; • Future capital improvements for replacements and upgrades; • On site management of the co-located operations; • Cost adjustments over time to ensure that cost sharing remains equitable;and • Liability-related costs. The division of costs applicable to each of the parties for the above cost categories will need to be determined.An updated assessment every two to three years is recommended so both parties can be assured of paying their fair share. 12. What steps will be taken to ensure that the two organizations can work well side by side and who will manage the center? The organizational cultures, the values and behaviors that contribute to the working environment, vary among public agencies, in this case a city and a school district.While there are undoubtedly similarities, it is possible that the two entities could have different priorities that could cause impediments or problems with co-located operations. Examples include expenditure priorities, approaches to problem solving, communications between individuals and team approaches.