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FINANCIAL STATEMENT The cost of specific plan preparation is paid from the Community Development Professional Services account. Planning review and administration will be conducted by staff and is part of the Planning Division budget. Adjustments were requested in the midyear budgeting process, but available funding is not currently anticipated to be sufficient to cover this new contract amendment. Additional General Fund contingency funding is requested to be allocated to Advance Planning — Professional Services. BACKGROUND The preparation of an update to the Downtown Specific Plan is a City Council priority item. In September 2016, the City Council authorized the City Manager to enter into a Professional Services Agreement with Dyett and Bhatia to prepare an update to the 2002 Downtown Specific Plan. The budget was for a total of$275,000. The City Council approved an amendment to the contract for an additional $258,266 for a new contract total of$533,266; the additional amount was to address costs to prepare an Environmental Impact Report for the DSP Update, the scope and costs of which were not known at the time of the original contract authorization. DISCUSSION Since January 2018, work has proceeded on the DSP Update and EIR, with key milestones including release of the public review draft of the updated plan in November 2018; and the Draft EIR in February 2019. During the course of that work, staff and the consultant team have identified the need for additional work to be completed in three key areas: 1) additional technical analysis incorporated into the EIR, to ensure the potential relocation of the existing Civic Center to the Bernal Property was properly addressed; and to address various changes to the Draft Plan since publication of the November 2018; 2) additional graphics and photos to be incorporated into the draft DSP to ensure it is an attractive and user-friendly document; and 3) additional text revisions in response to staff, Task Force, Planning Commission and City Council comments during preparation of the draft plan. Exhibit A-2 to Attachment 1 provides additional detail on the consultant's scope of work. The total costs associated with the additional work are estimated by Dyett and Bhatia at $74,400, to which staff recommends adding a 10 percent contingency for a total of $81,840, and new total contract amount of$615,106. While a portion of that work was addressed by the previously-approved contingency, those out-of-scope costs will exceed the current budget allocated to them. Staff believes the above additional work items are essential to the successful completion and adoption of the DSP Update and EIR. Page 2 of 3