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COMMISSION REPORTS 7. Committee Meetings a. Public Art Selection Sub-Committee — no report. b. Special Event Sub-Committee — no report. COMMISSION COMMENTS Chairperson Pellegrino questioned what steps the Commission should be taking in reference to the comments made by Lawrence Kohl earlier in the meeting. Ms. Whitney advised that staff provide information for the Commission in their March report and the Commission would have an opportunity to discuss the grant application from the Pacific Chamber Orchestra when reviewing all the grant applications. Waiting until the April meeting to review the item would require creating a sub-committee with the Youth Commission to work on proposed changes. Commissioner Jellison confirmed that what Mr. Kohl had stated was that the Orchestra had not met all of the guidelines but were still allowed to submit an application. Chairperson Pellegrino thought the confusion was that Commissioners were not allowed to review the application if an organization had not met all requirements. Commissioner Jellison agreed that Commissioners need to be provided affirmation that they can still consider funding Pacific Chamber Orchestra. Ms. Whitney indicated she needed to fully understand the grant process and obtain clarification on the process so she can advise Commissioners. Commissioner Casey noted that this is an agency that has been in good-standing and he would like to understand from staff what options are available for the Commission to help guide them through their decision-making on this application. STAFF COMMENTS 8. Civic Arts Project Status Report Commissioner Nene questioned the location of the Eventide art piece. Ms. Whitney noted that staff has been requested to look at other locations for this piece. She also advised that staff will be bringing back Project Paintbox projects and the Oak Woodland project will be going to City Council for their review at their February 5, 2019 meeting. 9. Upcoming Meeting Topic Matrix Ms. Whitney reviewed the Upcoming Meeting Topic Matrix with Commissioners. Commissioner Casey asked that when available, approved City Council Priorities be included in the calendar. ADJOURNMENT Civic Arts Commission Minutes February 4, 2019 Page 7