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Union at the new employee orientation meeting with at least five (5) days advance notice <br /> and the Fire Chief has agreed that the employees' participation will not create an <br /> unreasonable burden on operations. <br /> 4. The above provisions shall in no way impact or delay the hire of any employee. <br /> B. Information Requirements <br /> 1. The City will provide the Union with a digital file via email to the Union President and <br /> Vice President containing the following information for each employee in the Fire <br /> Employees Unit to the extent the Department has the information on file: <br /> • Name <br /> • Job title <br /> • Work location <br /> • Personal telephone number(may be home or cellular as provided by the employee) <br /> • Home address <br /> • Personal email addresses on file with the Department(new hires only) <br /> 2. The above information will be provided to the Union as follows: <br /> • For new hires, within 30 days of hire or by the first pay period of the month following <br /> hire. <br /> • For all bargaining unit employees every one hundred twenty(120)calendar days. <br /> C. Fire Station Visits <br /> Any Union representative shall give notice to the Fire Chief when visiting employees at their <br /> assigned fire stations during the employee's duty period, provided that solicitation for <br /> membership or other internal employee organization business shall be conducted only during <br /> the off-duty hours of all employees concerned. The Fire Chief and the Union may enter into a <br /> standing agreement for routine contact between Union representatives and on-duty employees <br /> and such agreement shall continue until revoked. <br /> 2.3 Bulletin Boards <br /> The Department shall provide suitable space for bulletin boards in the fire stations. The Union shall be <br /> allowed to use such bulletin boards for communications having to do with official Union business. <br /> 2.4 Use of Department Facilities for Meetings <br /> A. The Union President may, with the prior approval of the Fire Chief or designated <br /> representative, be granted the use of Department facilities and/or communications <br /> equipment for meetings of employees in this unit provided that: <br /> 1. Requests are made in advance. <br /> 3 <br />