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the provisions of this check-off agreement. In addition, the Union shall refund to the Livermore-Pleasanton Fire Department any amounts paid to it in error upon presentation of supporting evidence. However, the Union shall not be required to make reimbursements should discovery of the error occur twenty-four(24)months after the occurrence of the error. 2.3-2 Communication with Employees A. New Employee Orientation Meetings This provision applies to all new employees hired into the Fire Employees Unit and is intended to comply with the provisions of AB 119. 1. The City will provide the Union with not less than ten (10) calendar days' advance written notice of the time, date and location of all new employee orientation meetings, unless an urgent and unforeseeable need for a new employee orientation meeting precludes the City from providing the Union with ten (10) calendar days' advance notice. Notice will be made by way of email to the Union President and Vice President. 2. The Union will be given up to thirty (30)minutes as part of the new employee orientation meetings to present Union membership information to new employees of the Fire Employees Unit. 3. The Union representatives who will present information at the new employee orientation meetings may do so while on duty and in uniform, provided the Union notifies the Fire Chief of the names of the employees who will be presenting information on behalf of the Union at the new employee orientation meeting with at least five (5) days advance notice and the Fire Chief has agreed that the employees' participation will not create an unreasonable burden on operations. 4. The above provisions shall in no way impact or delay the hire of any employee. B. Information Requirements 1. The City will provide the Union with a digital file via email to the Union President and Vice President containing the following information for each employee in the Fire Employees Unit to the extent the Department has the information on file: • Name • Job title • Work location • Personal telephone number(may be home or cellular as provided by the employee) • Home address • Personal email addresses on file with the Department(new hires only) 2. The above information will be provided to the Union as follows: 4