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BACKGROUND The 2017/18 Capital Improvement Program budgeted $200,000 in CIP No. 17135, Bi- Annual Fire Hydrant Laterals and Various Control Valves Replacement Project. The project justification states the funding is needed to repair fire hydrants and fire hydrant laterals that are damaged or are otherwise identified as needing repair over the two- year budget period. However, there has been a significant and unusual amount of earth movement in the Hacienda Business Park, particularly along West Las Positas Boulevard. This has caused a number of fire hydrant laterals to break, resulting in the hydrants being removed from service. This project replaced 19 fire hydrant laterals, including some which were pre-emptively replaced before breaking. In addition, a broken water main at the Stoneridge and Tassajara bridge crossing was replaced with piping that will accommodate future earth movement. The second component of this project involved replacing control valves and other appurtenances, such as end-of-pipe blow-off valves used for flushing to ensure water quality. These items are being replaced as part of a preventative maintenance program in areas where resurfacing and slurry seal projects are planned. Many of the pipes and valves were old and corroded. The replacement was done before the planned roadwork, not only to avoid needing to dig into a newly paved street, but also to avoid breakage that could occur while the roadwork was being accomplished. The specific locations were selected from the priority list developed by the Utilities Division, in conjunction with a list of roadways identified for the 2018 resurfacing and slurry seal projects. On February 20, 2018, City Council awarded the contract to the lowest responsible bidder, Northern Underground Construction, Inc., in the amount of$850,735. Council authorized the Director of Engineering to approve change orders up to the project contingency amount of$127,000. On October 30, 2018, the City Manager authorized the project contingency to be increased by $14,756, for a total of$141,756 to cover additional emergency work performed under the contract. The project has since been completed and is ready for acceptance. DISCUSSION Northern Underground Construction, Inc. performed emergency and additional work outside of the scope of the project in support of our Operations Service Department. In the Valley Trails subdivision, blow off devices were replaced to allow for additional flushing, addressing a water quality issue. A broken sewer lateral was encountered on First Street during paving and needed to be repaired to complete the paving. On the recycled water line from Livermore, a leak in the old CWR line was found and repaired. These additional work items ended up exceeding the project contingency and required an increase in the contingency amount. Budget The final project funding and expenditures are summarized in Attachment 1, indicating a total project expenditure of$997,819 and total funding of$977,835, leaving a shortfall of $19,984. Funding was provided from the Bi-Annual Water Tank Corrosion Repairs; Page 2 of 3