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4.1.1. $0 to $10,000: Department Head6 Approval 4.1.1.1. No specific solicitation process is required. Comparative pricing is expected to secure the lowest qualified price. 4.1.1.2. Authorization to select vendor androcesspurchase is determined p by Department Head. 4.1.1.3. Price quote is required as documentation prior to the purchase. 4.1.1.4. Use of City agreement (with maximum term of five years) or PO is recommended but not required. If the vendor requires a vendor- provided agreement instead, it requires prior review and approval from the Law Department. 4.1.1.5. Forward properly coded vendor invoice to the Finance Department for payment. If using a City agreement or PO, submit it to the Finance Department with the invoice. 4.1.2. $10,000.01 to $100,000: City Manager Approval 4.1.2.1. Three written price quotes must be received prior to purchase. If three cannot be obtained, submit a memo to the Finance Department with the City agreement or PO outlining the solicitation/selection process. Alternatively, a Cooperative Purchasing Agreement (CPA) can be used. 4.1.2.2. Qualified Low Bidder must be selected. If recommending a CPA, Sole Source Vendor, or a contractor other than the Qualified Low Bidder, the Department Head must submit a memo to the Finance Department justifying the selection. 4.1.2.3. City agreement(with maximum term of five years) or PO is required, and must be signed by the City Manager prior to issuance. If the vendor requires a vendor-provided agreement instead, it requires prior review and approval from the Law Department. Annual recurring purchases require the vendor's signature. 6 The Department Head may formally designate signing authority for purchases less than $10,000 to a member of his/her staff. 'Depending on the type of work, goods, or services, this may be an (As-Needed) Maintenance and Trade Services Agreement or an Agreement for Goods and Services. Insurance requirements must be specified in each of the agreements. Purchasing Procedures and Manual 9