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3.18.3. Equipment manufacturer is the only qualified vendor to repair the equipment. 3.18.4. City staff familiarity with the performance of products in critical and/or safety situations (e.g. specific valves for water and sewer systems). 3.18.5. Provider's familiarity with situation or facility (e.g. multi-year environmental monitoring by same firm to ensure continuity of reports to state agencies). 3.18.6. As part of a maintenance contract tied to leased equipment. 3.18.7. Emergency operations (purchase needed to protect health and/or property from imminent danger, as determined by the City Manager). 3.19. Technology and Software Purchases: Purchases that enhance existing technology including hardware, software, and subscription based software as service purchases, require the approval of the City's Director of Information and Technology. 3.20. Travel and Training Purchases: Purchases related to travel and training are not subject to this policy. For more information, review the Travel and Training Policy. 4. Purchasing Procedures. Price thresholds apply to total contract or purchase order prices separated by department, then by vendor. For multi-year contracts (but the maximum contract term should not exceed five years), the price category should be determined using total, rather than annual, contract price.4 Purchases exempt from these procedures include utilities (e.g. water, electricity, and telephone), pass-through payments collected on behalf of a third party, goods sold by government agencies, employee benefit payments, legal services, and purchases related to travel and training. Contact the Finance Department for details and further information. Some purchases may require approval by other City employees in addition to those listed in the following procedures. For example, a software purchase may require the approval of the Director of Information Technology. If your purchase falls into a category that requires special approval, the City's financial system will notify the City employee responsible for the procurement. To determine which procedure to follow, please refer to the following table: 4 Multi-year contracts may also include an inflation adjustment provision based on the Consumer Price Index (or other inflation index), language about annual rate adjustments to which both parties agree in advance, or rate changes based on changes in State prevailing wages. Purchasing Procedures and Manual 7