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Pleasanton Development Impact Fee Nexus Study Draft Report 07/12/18 Annual Review, Accounting, and Updates Annual review This Report and the technical information it contains should be maintained and reviewed periodically by the City as necessary to ensure Impact Fee accuracy and to enable the adequate programming of funding sources. To the extent that improvement requirements, costs, or development potential changes over time, the Fee Program will need to be updated. Specifically, AB 1600 (at Gov. C. §§ 66001(c), 66006(b)(1)) stipulates that each local agency that requires payment of a fee make specific information available to the public annually within 180 days of the last day of the fiscal year. This information includes the following: • A description of the type of fee in the account • The amount of the fee • The beginning and ending balance of the fund • The amount of fees collected and interest earned • Identification of the improvements constructed • The total cost of the improvements constructed • The fees expended to construct the improvement • The percent of total costs funded by the fee If sufficient fees have been collected to fund the construction of an improvement, the agency must specify the approximate date for construction of that improvement. Because of the dynamic nature of growth and infrastructure requirements, the City should monitor development activity, the need for infrastructure improvements, and the adequacy of the fee revenues and other available funding. Formal annual review of the Fee Program should occur, at which time adjustments should be made. Costs associated with this monitoring and updating effort are included in the Impact Fee. Surplus Funds AB 1600 also requires that if any portion of a fee remains unexpended or uncommitted in an account for five years or more after deposit of the fee, the City Council shall make findings once each year: (1) to identify the purpose to which the fee is to be put, (2) to demonstrate a reasonable relationship between the fee and the purpose for which it was charged, (3) to identify all sources and amounts of funding anticipated to complete financing of incomplete improvements, and (4) to designate the approximate dates on which the funding identified in (5) is expected to be deposited into the appropriate fund. If adequate funding has been collected for a certain improvement, an approximate date must be specified as to when construction on the improvement will begin. If the findings show no need for the unspent funds, or if the conditions discussed above are not met, and the administrative costs of the refund do not exceed the refund itself, the local agency that has collected the funds must refund them. Credits and Exemptions The City may allow developers to receive various forms of credits, reimbursements, and/or exemptions provided certain conditions are met subject to City Manager's approval. For example, a fee credit may be allowed if a developer provides a particular transportation facility Economic& Planning Systems, Inc. 27 P:\151000s\151111PleasantonFee\Report\151111_FeeNexus_071218.docx