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BACKGROUND The 2014 Parks and Recreation Master Plan identified the need to resurface the basketball courts in twelve city parks. Subsequently, the Parks Division conducted an analysis of the various basketball courts and identified the courts at the Tennis and Community Park, Tawny Park and Meadows Park as the highest priority courts. These courts were prioritized based both on their deteriorating condition and the amount of play at these locations. In 2017, to further analyze the courts, the staff had their on-call geotechnical engineering consultant, BSK Associates, conduct a geotechnical report of the soils at all three parks and provide a recommendation for pavement section. Utilizing that geotechnical report, staff had RHAA Landscape Architecture + Planning conduct an investigation to determine the best method of renovating the courts. The options examined included: 1. Removing and replacing the asphalt 2. Installing a slip sheet overlay 3. Removing the asphalt courts and installing standard concrete courts 4. Removing the courts and installing post-tension concrete courts The investigation concluded that the slip sheet overlay system provided the best balance between cost and longevity. The fiber reinforced slip sheet system has a minimal impact as it utilizes the existing asphalt as a base with a layered sheet system to provide a stable surface that has enough flexibility to bridge the cracks in the existing asphalt. The slip sheet material will not allow the cracks in the base material to propagate, or reflect up, through to the new surface. The expected longevity of the slip sheet system is 20-to-25 years. In April 2018, the City hired Callander Associates Landscape Architecture to complete the construction documents due to their experience designing and specifying the slip sheet system. Throughout the process Callander cautioned the City that it was likely that only one bid would be received because the slip sheet system is a specialty product that a minimal number of contractors have experience installing. The contractor with experience installing the slip sheet system in the Bay Area is Vintage Contractors, Inc. Vintage Contractors, Inc. has installed dozens of courts around the Bay Area, including the slip sheet overlay installed at the tennis courts at Pleasanton Middle School in 2007. DISCUSSION Three contractors attended the mandatory pre-bid meeting on July 24, 2018, but only one submitted a bid for this project by the bid deadline on July 31, 2018. The engineer's estimate for the project was $388,442. The sole bid of $373,570.20 was received as expected from Vintage Contractors, Inc. All bid documents were found to be in order and references for the contractor were verified. Staff recommends the Basketball Court Resurfacing at Tennis and Community Park, Tawny Park and Meadows Park project be awarded to Vintage Contractors, Inc in the amount of $373,570.20. Page 2 of 3