05 - Laserfiche WebLink

Inc. of Brentwood, California, in the amount of $1,990,000, which is approximately 24 percent higher than the architect's estimate. Due to the number of bids received, Staff believes this pricing represents the current construction environment in the Bay Area, which is heavily affected by the natural disasters within the State of California in 2017. All other bid documents were found to be in order and past work performed by Saboo, Inc. was verified to be satisfactory. Staff recommends award of the construction contract to Saboo, Inc. at $1,990,000 for the base bid and the bid additive. Contingency Staff recommends that the contingency amount for this project be $99,985, or approximately five percent of the construction contract for work. This amount should be sufficient to cover any unforeseen work that is discovered during demolition activities which include removal of the concrete floors within the existing building. Professional Services Geotechnical testing, material testing and specialty inspection services will be necessary to test backfill materials, compaction and perform specialty inspections, if needed. A task authorization will be issued for up to a not-to-exceed amount of $12,000 under the existing on-call contract the City has with ENGEO, Inc. Arch-Pac's scope of work includes construction support services. Arch-Pac will provide periodic site visits and will review shop drawings and RFI submittals. They will also provide punch list items at the pre-final walk at the end of the project. This work was already budgeted when the design contract was awarded in May 2017. Due to staff workload, it may be necessary to hire a project management consultant for this project. If necessary, one of the existing on-call consultants will be issued an authorization for a not-to-exceed amount. This agreement is yet to be negotiated, however the proposed budget includes $100,000 for this purpose. Budget The total anticipated expenditure for the project is $2,304,000, including the construction contract amount, professional services, material testing and inspections, and contingency. A total of $1,200,000 has been allocated for the project, leaving a project shortfall of $1,004,000. Staff recommends the reallocation of $50,000 from the Repair and Replacement Fund for the HVAC work, and an appropriation of $1,054,000 from the CIP General Fund Reserve to fully fund the project. A project funding and estimated expenditure summary is included as Attachment 3. Schedule The contractor is anticipated to begin work in the mechanical rooms and on the "on- deck" showers this summer. The contractor is also working with the City to determine the best date to begin work in the locker room facilities. It is anticipated that this work will be begin sometime in August. At the time of the locker room closure, bathrooms and showers will be limited to a contractor-supplied portable shower/toilet trailer setup and the bathrooms from adjacent public buildings. There will be no locker rooms available for changing during construction. The contract has a strict deadline for reopening the Page 3 of 4