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9 THE CITY OF g;grCITY COUNCIL AGENDA REPORT pLE ASANTON. January 16, 2018 Engineering TITLE: ACCEPT PUBLIC IMPROVEMENTS PERFORMED BY ELLA FOR THE YOLANDA COURT OUTFALL STRUCTURE REPAIR, CIP NO. 17434 SUMMARY The project consisted of replacement of 50 linear feet of failed 36-inch storm drain line within the East Bay Regional Parks District (EBRPD) Shadow Cliffs Recreation Area immediately adjacent to Old Vineyard Avenue and Yolanda Court. The storm drain line failed between two existing structures along the bank of Boris Lake during last winter's storm events. City Council awarded this construction contract to ELLA on September 19, 2017. Construction of the project is complete and ready for City Council acceptance. RECOMMENDATION 1. Accept the project as complete. 2. Authorize the City Clerk to file a Notice of Completion for the project. 3. Authorize payment of the retention in the amount of$9,877.13 to ELLA thirty days after the recordation of the Notice of Completion. 4. Authorize the return of the project balance of$11,380 from the Yolanda Court Outfall Structure Repair project, CIP No. 17434, to the Bi-Annual Storm Repairs and Improvements project, CIP No. 17415. 5. Authorize the submission for reimbursement to FEMA for disaster relief and return the first $78,666 of any reimbursement received to the Storm Drain Enterprise Fund balance, and returning any additional reimbursement amount to the Miscellaneous CIP General Fund balance. FINANCIAL STATEMENT Funding for this project totaled $340,046, including $90,046 from the Bi-Annual Storm Repairs and Improvements project and $250,000 from the 2017-18 Capital Improvement Program budget. Expenditures totaled $328,666, leaving a balance of $11,380 in the project. Staff recommends transferring the remaining balance back to the Bi-Annual Storm Repairs and Improvements project, CIP No. 17415.