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Service Provider.3 Even under these circumstances, competition is encouraged; <br /> equivalent products should be evaluated and every effort should be made to identify <br /> multiple vendors. Justifications for using a Sole Source Vendor include the following: <br /> 3.20.1.3.18.1. Adherence to manufacturer's specifications. <br /> 3.20.2.3.18.2. No other available vendors, manufacturers, or service providers. <br /> 3.20.3.3.18.3. Equipment manufacturer is the only qualified vendor to repair the <br /> equipment. <br /> 3.20.4.3.18.4. City staff familiarity with the performance of products in critical <br /> and/or safety situations (e.g. specific valves for water and sewer systems). <br /> 3.18.5. Provider's familiarity with situation or facility (e.g. multi-year environmental <br /> monitoring by same firm to ensure continuity of reports to state agencies). <br /> 3.20.5.3.18.6. As part of a maintenance contract tied to leased equipment. <br /> Emergency operations (purchase needed to protect health and/or property from imminent <br /> danger, as determined by the City Manager). <br /> 3.18.7. <br /> 3.19. Technology and Software Purchases: Purchases that enhance existing technology <br /> including hardware, software, and subscription based software as service purchases, <br /> require the approval of the City's Director of Information and Technology. <br /> 3.21.3.20. Travel and Training Purchases: Purchases related to travel and training are not <br /> subject to this policy. For more information, review the Travel and Training Policy. <br /> 4. Purchasing Procedures. Price thresholds apply to total contract or purchase order prices <br /> separated by department, then by vendor. For multi-year contracts (but the maximum <br /> contract term should not exceed five years), the price category should be determined using <br /> 'When drafting a Request for Bids (RFB)that will allow for a sole source provision of <br /> maintenance or parts, you must also allow for an"approved equal"—a vendor selling <br /> comparable and substitutable goods or services—and describe the process and timing for the <br /> consideration of that a proposed equal. <br /> 1 DRAFT Purchasing Procedures and Manuall 11 15 16 7 <br />