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THE CITYOF 8 I1.1 CITY COUNCIL AGENDA REPORT pL£ASANTON. December 5, 2017 Engineering TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS AND AWARD CONTRACT TO K.J. WOODS CONSTRUCTION, INC. IN THE AMOUNT OF $2,248,000 FOR THE ANNUAL WATER MAIN REPLACEMENT, MAIN STREET AND SANTA RITA ROAD PROJECT, CIP NO. 16128 SUMMARY Bids have been received for the project and staff is recommending award of the construction contract to the lowest responsible bidder, K.J. Woods Construction, Inc., in the amount of$2,248,000 for the base bid and the additive alternative bid item. The project replaces approximately 3,700 linear feet of water pipeline on Main Street and the Santa Rita Frontage Road with PVC C-900 pipe. The limits of work are from St. Mary Street north to Black Avenue. The existing pipeline is a combination of cast iron and asbestos cement, and was installed in the early 1960's. The pipes have had numerous repairs in recent years and are in need of replacement. The pipeline provides water to the Jensen Tract and downtown businesses. Construction in the downtown area is scheduled to start in early January and be complete by March 30, 2018. RECOMMENDATION 1. Reject bid received on April 25, 2017, from D&D Pipelines for the Annual Water Main Replacement Santa Rita Road: St. Mary's to Jensen Street, CIP No. 16128. 2. Approve plans and specifications for this project. 3. Review the bids received and award the contract for the project to K.J. Woods Construction, Inc. of San Francisco, California, for the low bid amount of$2,243,000 and the additive alternative bid item of$5,000 for a total award amount of $2,248,000.00. 4. Authorize the City Manager to enter into the project contract. 5. Authorize the Director of Engineering to approve and execute any required contract change orders to address any unanticipated project conditions for a not-to-exceed amount of$224,800 (10% of the contract). 6. Authorize the Allocation of$164,274 for the Water Fund Surplus Reserves to Capital Improvement Program (CIP) No. 16128, Annual Water Main Replacement project 7. Authorize the transfer of: $872,025 from CIP No. 17128, Annual Water Main Replacement project; $244,000 from CIP No. 16111, Bi-Annual Control Valve Improvements project; and $400,000 from CIP No. 17136, Annual Bridge Water Main Replacement project; to CIP No. 16128, Annual Water Main Replacement complete the funding for this project.