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1 <br />1. Introduction <br />This Purchasing Procedures Manual (Manual) is a guide to City purchasing practices <br />providing an overview of purchasing objectives, policies, and functions. This Manual covers <br />purchases for all goods and services including consulting services. Individual departments <br />may have internal procedures more specific than those included in this Manual. If there is a <br />conflict between the two, the more restrictive procedure applies. <br />The Livermore Pleasanton Fire Department (LPFD)'s purchasing procedures are subject to a <br />separate agreement between the City of Pleasanton and the City of Livermore. To the extent <br />that agreement specifies certain contracts are processed by the City of Pleasanton, those <br />contracts will adhere to this Manual. <br />Certain public works and professional service contracts are subject to specific procedures as <br />set forth in the Pleasanton Municipal Code and the State Public Contract Code. <br />2. Ethical Guidelines <br />2.1. Compliance with legal prohibitions on conflicts of interest, including the Political <br />Reform Act and Government Code § 1090, is required. <br />2.2. Purchasing from or contracting with a business entity wholly or partially owned or <br />operated by a City employee, or employee's spouse, is prohibited unless approved in <br />advance by the City Manager. Any employee with such an ownership interest must <br />have no official (City) role in contracting process. <br />2.3. Purchasing from or contracting with a business entity wholly or partially owned or <br />operated by a familial member of a City employee must be approved in advance by a <br />City Department Head in writing. To avoid any purchasing conflicts and contract <br />administration issues, any City employee with a familial relationship to a City <br />contractor must disclose the relationship to his or her Department Head. Such employee <br />must have no official (City) role in contracting process. A familial relationship is <br />defined as grandparent, grandchild, parent, child, son-in-law, daughter-in-law, parent - <br />in -law, brother-in-law, sister-in-law, or sibling relationship. <br />2.4. A City employee may not participate in the contracting process if he or she has a <br />financial interest with any person, firm, or business entity involved with providing <br />goods or services to the City. <br />DRAFT Purchasing Procedures and Manuall 11 15 16 2 <br />