06 - Laserfiche WebLink

BACKGROUND The Pleasanton Pioneer Cemetery Master Plan was adopted by City Council on November 18, 2014. The plan identified the need for more parking. When the City took on management of the cemetery, the need for a storage area for vaults and equipment also became clear. Based on the Cemetery Master Plan and the maintenance needs, the City prepared a conceptual plan of a small parking and storage area. The City utilized an on-call landscape architecture consultant to prepare biddable construction documents. The Community Services, Operations Services, and Engineering Departments worked with the consultant so that the final design met the parking and maintenance needs of the cemetery, while not interfering with future cemetery improvements contemplated in the cemetery master plan. The project was advertised for construction bid in September 2017, with a bid opening date established as October 19, 2017. DISCUSSION The Engineer's Estimate for the project was $345,638. Four contractors submitted bids for this project by the bid deadline. The bids ranged from $326,760 to a high of $469,585. The low bid received from Guerra Construction Group is approximately 5% below the Engineer's Estimate. All bid documents were found to be in order and references for the contractor were verified. Therefore, staff is recommending award of the construction contract for the Pioneer Cemetery Storage Area Improvements project be awarded to Guerra Construction Group in the amount of $326,760. Schedule The proposed schedule for the project is as follows: Approval of Plans and Specifications and Award of Contract Estimated Start of Construction Estimated End of Construction Submitted by: Reviewed by: Stephen irkpatrick Director of Engineering Tina Olson Director of Finance Attachments: 1. Bid Summary 2. Estimated Funding and Expenditure Summary. Page 2 of 2 November 7, 2017 December 2017 March 2017 Approved by: NelsonFialho City Manager