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Side-Letter-ef-Aereemeitt-#4 r • The City and the PPOA have met and conferred, and agreed on the following operational guidelines the City and the PPOA, effective June 1, 2011 through May 31, 2014, not otherwise modified in this Side Letter shall remain in full force and effect. • - ._ • 9. • . ._ • - - - . Thursday; and Schedule B, which is three (3)twelve and a half(12.5) hour days for employees acceptable staffing levels as determined by the Police Chief at the time of transition. The Department desires to balance the employee's needs with the Department's need for flexibility and in this side letter of agreement is meant to reduce or infringe upon the City's rights as identified in Section 6 of the MOU between the PPOA and the City. Both the Police Chief and the PPOA have the right to discontinue the TBHS based on identified concerns. Notice to discontinue the TBHS shall be given to the other party in written form 45 days prior to the beginning of a shift cycle. 1. WORK PERIODS, CYCLES AND HOURS a. Definitions: • Notwithstanding the overtime standard established in Section 2 of this Side Letter, the City declares, pursuant to the Fair Labor Standards Act, 29 U.S.C. section 207(k), a regularly occurring work period comprised of twenty eight(28) consecutive days, to begin on January 1, 2011. Each calendar year will consist of thirteen (13) work periods. • A cycle is a grouping of four(1)or five (5) work periods: January May(1 work periods), b. Employees are expected to work 160 work hours during each 28 day work period. • Employees who work Schedule A will meet this requirement during each work period. • Employees who work the Schedule B will have worked 150 hours during each work period. Therefore, they are required to work an additional thirteen (13) 10 hour days each year; one per 28 day ,k- od The remaining nine(9) 10 hour days for the year are designated as relief days. On these relief days, employees shall 1) provide relief coverage for training, 2) attend discretionary training programs, or 3) take part in operational or other activities as designated by the Department. c The start and end times of work shifts will remain a management prerogative. Once conferring with the Association regarding the impact of the change in hours. 2. OVERTIME Overtime must be approved in advance by the Chief of Police or his or her designee. 46