PC 071316 - Laserfiche WebLink

Commissioner Balch: As long as you quality control it. Chair Ritter: Yeah, so that's the challenge. I don't know if there's such a site we could do that at. You use Google Earth for things. Can't you render things onto that? Commissioner Balch: I'm interested because as I think about today, the first item didn't have really good renderings. In fact, it was only their rendering but it wasn't imposed on the site. And the second one had really good renderings and imposed on the site. So it's an interesting thing between applicants. Chair Ritter: So I guess this is more of a note to staff of a concern than an agenda item, right? Beaudin: So we're doing a few things on the other side of the wall over there. We have a new Permit Center Manager who showed up about two and a half weeks ago and I mentioned this to Commissioner Allen. We're really looking at our internal processes from pre - application, and I joke, through code enforcement. Really what I'm talking about is through the final building certificate of occupancy. But really, it's legitimately from start to finish in terms of our process and so planning notices, how people come through our building permit process, how we deal with code enforcement cases, technology, all these things are on this person's work plan and working collaboratively with other managers and staff throughout our department. So if you all can be a little bit patient, I think we're going to come back to you all with some informational updates. Commissioner Balch: The other thing I'll just mention as a comment is that I noticed the conditions because I read them probably finer tooth as time goes on, but the conditions do change between similar applications and for example, the two we had on the agenda tonight, similar conditions and similar items in let's say 95% of the conditions, but the manner in which they're written or in the order or tone they take is inconsistent, and I'm slightly puzzled by that because I would expect basically a check the box when this applies and it goes over to the list type of a thing and then you have your customized conditions based more on the site. And I mention that as a consideration. Beaudin: I'll tell you I sat with our new Permit Center Manager two days ago and again, it was Monday and we looked at the project conditions and we went through and there's a redlined version of conditions of approval and we're going to work towards a master conditions list so that we do a reverse engineering process for our folks. There's a big long list of conditions we use on a regular basis and we'll remove the ones that aren't applicable to the project and they will be consistent when you see packet after packet. Like I said, it's off and running and you'll notice it and it's coming sooner than all of you might think otherwise based on how quickly we've done things because we have somebody dedicated to this now. I don't want to go into a ton of detail because I want to work with other staff and my managers across the department, but it's something that we take seriously and we're going to continue to improve, and it's from noticing to conditions, I mean all aspects of our development review process. Chair Ritter: Great. Good luck! PLANNING COMMISSION MINUTES, July 13, 2016 Page 35 of 38