PC 102214 - Laserfiche WebLink

Commissioner Piper asked if any of the Commissioners wish to propose that it be put on the agenda. Chair O'Connor stated that the Commission can ask to bring it up as the Millers have requested in their letter. He noted, however, that the Commission cannot discuss the project at this time because it is not on the agenda. Mr. Dolan indicated that any Commissioner can ask for the support of a majority right now or anytime for the item to be agendized, and then decide if what is being agendized is just a discussion to start or a review of the use permit. He noted that it is a very complicated matter and recommended that it be just a discussion even though it will be more painful to the Millers. Chair O'Connor stated that would be easier for him to do than to agendize a review of the use permit. Commissioner Ritter agreed Chair O'Connor inquired if that discussion would be something more informal or if staff would have to put together a staff report. He further inquired if it would have to be open to the public if it were just a discussion among the Commissions and not an item the Commission would be voting on. Mr. Dolan replied that if the item were agendized, there would have to be a staff report because it has a long and relatively complicated history. He added that it would be open to the public and that the Millers and the Masons would come. Commissioner Balch stated that it would be good to learn more about the matter. He noted that he personally is surprised by the lack of support in that if they wanted it agendized, they would have come tonight. Commissioner Piper commented that she thinks they do not know that. Mr. Dolan stated that most of the Commissioners who have been contacted have asked to speak to him as well, and he has not been able to have all those conversations yet. He suggested that the Commissioners may want to hear staff's information first before they vote on whether or not to agendize it, and he would be happy to do that in short order. He indicated that this has been going on for a while now, before he even came to the City six years ago. Commissioner Piper inquired if this issue has ever come before the Planning Commission. Mr. Dolan said yes, and the Commission directed them to go work it out between them. He reminded the Commission that this cannot be discussed tonight as it is not on the agenda. PLANNING COMMISSION MINUTES, October 22, 2014 Page 29 of 30