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THE CITY OF 11 { CITY COUNCIL AGENDA REPORT pL£ASANTONm June 6, 2017 Fire TITLE: AUTHORIZE THE CITY MANAGER TO SIGN A FIVE (5) YEAR EXTENSION TO THE AGREEMENT BETWEEN THE CITY AND THE ALAMEDA COUNTY FIRE DEPARTMENT (ACFD) FOR ACFD TO PROVIDE EMERGENCY DISPATCH AND REGIONAL COMMUNICATIONS THROUGH THE ALAMEDA COUNTY REGIONAL EMERGENCY COMMUNICATIONS CENTER WITH AN ANNUAL NOT-TO-EXCEED AMOUNT OF $316,000 SUMMARY In 2012, the cities of Pleasanton and Livermore entered into identical five (5) year agreements with the Alameda County Fire Department (ACFD) for ACFD to provide emergency dispatch and regional communications through the Alameda County Regional Emergency Communications Center (ACRECC). The term of the agreement was from July 1, 2012 to June 30, 2017. The agreement allows for an extension of an additional five (5) years upon mutual agreement between the parties. After discussions with the City of Pleasanton, the City of Livermore, the Livermore-Pleasanton Fire Department and ACFD, staff is requesting that the Council authorize the City Manager to sign the five (5) year extension (Attachment 1). The extension term is from July 1, 2017 to June 30, 2022. RECOMMENDATION It is recommended that the City Council authorize the City Manager to sign a five (5) year extension to the agreement between the City and ACFD regarding the regional emergency communications center and fire dispatch services. FINANCIAL STATEMENT Attachment 2 details the estimated dispatch costs for each city for five (5) year extension period as calculated by ACFD. Costs are split based on the number of calls specific to each city. Costs rise each year due to the rising cost-per-call. The not-to- exceed amount noted in the extension, $316,000, is based on cost estimates for the last year of the extension and is approximately 5% higher than the highest estimated annual cost; staff expects the actual costs to align closely with the projections detailed in Attachment 2.