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THE CITY OF 1 4 7 `119 17-1. CITY COUNCIL AGENDA REPORT pLEASANTON. May 16, 2017 Engineering TITLE: REVIEW PROPOSED PROJECT, REJECT THE BID OPENED ON APRIL 27, 2017, AND PROVIDE DIRECTION FOR FUTURE ACTION RELATED THE TO THE OLD VINEYARD AVENUE TRAIL - PHASE 1 PROJECT; CIP NO. 13544 SUMMARY The Old Vineyard Avenue trail project was originally identified in the 1999 Vineyard Avenue Corridor Specific Plan (VCSP). The VCSP indicated that after the new Vineyard Avenue was constructed in its current alignment, the old Vineyard Avenue roadway would be closed to vehicular traffic and converted to a pedestrian/bicycle and equestrian trail. Over the years the project has been delayed due to the desire to use the old roadway as an access roadway for the housing developments that are identified in the VCSP. The plans and specifications for the section of trail between Vineyard Terrace and Machado Court were finalized early this year, and advertised for construction bid on April 8, 2017. Only one bid was received in the amount of $865,530, far exceeding the Engineer's Estimate of $530,000 and project total budget of $650,000. Staff is recommending the City Council reject the bid. Additionally, during the design and bidding process many residents of the VCSP- associated developments have voiced concerns about the conversion of various sections of the old roadway into a trail. Although many community meetings have been held to discuss the project, staff has not been able to reach a consensus with the neighborhood regarding the trail. Some residents state they relied on the VCSP statement that the old roadway would be closed to vehicular traffic and converted to a trail when they decided to purchase their homes. They indicate it was stated clearly in their real estate disclosures, and the conversion is long overdue. Others residents state the old roadway provides the best access to their homes and should remain open to vehicular traffic. They state that closing the roadway would force them to drive through adjacent neighborhoods to reach the new Vineyard Avenue. They contend that these other routes cause potential safety issues. There is not adequate width to accommodate both roadway and trail uses, so both concerns cannot be satisfied. Staff recommends that City Council receive the public input and provide direction whether to proceed with the project consistent with the VCSP, or halt the project and initiate the process to modify the VCSP. RECOMMENDATION 1. Reject the bid from GradeTech, Inc. in the amount $865,530. 2. Receive public testimony and advise staff on how to proceed with future action on the trail project. FINANCIAL STATEMENT There is no fiscal impact at this time.