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THE CITY OF _ 7 PLEASANTONC CITY COUNCIL AGENDA REPORT May 16, 2017 Engineering TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS, AND AWARD CONSTRUCTION CONTRACT TO GOODLAND LANDSCAPE CONSTRUCTION, INC. IN THE AMOUNT OF $799,338; AND APPROVE CONTRACT WITH SWINERTON IN THE AMOUNT OF $56,880 FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE TWO NEW LIGHTED TENNIS COURTS AT THE TENNIS AND COMMUNITY PARK PROJECT, CIP NO. 14731 SUMMARY The 1985 Tennis and Community Park Master Plan and the 2014 Parks and Recreation Master Plan identified the need for, and the future location of, two lighted tennis courts at the Tennis and Community Park. In 2014 funds were budgeted in the Capital Improvement Program (CIP)for the design and construction of the two courts. The project was designed in the location identified in the 1985 master plan. The construction contract was approved by City Council on June 21, 2016. When temporary fencing was installed in the park around the construction area, many residents and park users expressed concern about losing the grass area where the courts were planned. The construction of the project was halted at the August 9, 2016 City Council meeting. At the meeting Council directed staff to conduct more community outreach to explore alternative solutions. Staff met with neighbors on site to review alternatives, and on two separate occasions presented alternatives at Parks and Recreation Commission meetings. The Parks and Recreation Commission recommendation regarding the preferred location was presented to the City Council on December 6, 2016. City Council directed Staff to proceed with design services, bidding and construction of Alternative One for the tennis courts. The revised project was advertised for bid on April 8, 2017. Bids have been received and staff is recommending award of the construction contract to the lowest responsible bidder, Goodland Landscape Construction, Inc., in the amount of $799,338. Staff is also recommending approval of a construction management contract with the City on-call consultant, Swinerton Management and Consulting, for a not-to-exceed amount of$56,880. RECOMMENDATION 1. Approve plans and specifications for this project. 2. Review the bids and award the construction contract for the project to Goodland Landscape Construction, Inc., in the amount of$799,338. 3. Authorize the City Manager to enter into the project contract. 4. Authorize the Director of Engineering to approve and execute any required contract change order(s) for a not-to-exceed amount of $80,000 approximately 10% of the construction contract) for unforeseen yet necessary related work.