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BACKGROUND The City of Pleasanton routinely submits grant applications for funding to the California Transportation Commission (CTC) and the Federal Highway Administration (FHWA). The grants administered by these agencies are typically funded with federal monies. To be eligible to receive grants and implement projects funded by the CTC and FHWA the City of Pleasanton and Caltrans are required to enter into a Master Agreement entitled "Administering Agency -State Master Agreement." DISCUSSION The previous Master Agreement No. 04-5101R was authorized by City Council resolution on March 6, 2007, and fully executed by the State on March 29, 2007. In the time since the 2007 agreement was executed there have been various changes to policy and regulations regarding how funding can be spent. The Master Agreement has now been revised by Caltrans to incorporate all the current policies and regulations. To continue to seek and utilize federal funding, the City of Pleasanton and Caltrans must enter into the updated Master Agreement 04-5101F15 (Attachment)). The attached resolution authorizes the City Manager to enter into the new master agreement. In addition to the Master Agreement, subsequent supplemental agreements are issued from the State for individual projects at various stages of project implementation such as preliminary engineering, right -of -way acquisition, final design, and construction. These agreements are called "Program Supplement Agreements to Administering Agency -State Agreement for Federal Aid Projects." Unless otherwise authorized, the supplemental agreements create a need to go back to City Council several times over the life of a project seeking authorization to execute. This is not an efficient process as these supplement agreements are simply the administration documents for projects already approved by the City Council at various other stages in project implementation, such as when budgeting, approving design contracts, and awarding construction contracts. Recognizing this, on March 6, 2007, the resolution adopted by the City Council also authorized the Director of Public Works to accept and sign the supplemental agreements on behalf of the City. Since the City organizational structure has since changed and the Director of Engineering /City Engineer now manages applications and implements federal funded projects, the proposed resolution authorizes the Director of Engineering /City Engineer to accept and sign the supplemental agreements. Submitted by: Stephen Kirkpatrick Director of Engineering Fiscal Review: 1,4A-- Tina Olson Director of Finance Attachments: 1. Administering Agency -State Agreement No. 04-5101F15 2. Resolution Page 2 of 2 Approved by: Nelson Fialho City Manager