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BACKGROUND The Pleasanton Pioneer Cemetery Master Plan, adopted by City Council on November 18, 2014, identified the Veterans Memorial as a component of the improvements planned for the cemetery. A local group of veterans interested in establishing a memorial in the cemetery designed a conceptual plan of the memorial. After adoption of the master plan, the veterans finalized their conceptual plans; which were eventually approved by the Parks and Recreation Commission and the City Council. City Staff then hired landscape architect Keller Mitchell in November 2015 to take the conceptual designs and create biddable construction documents for the memorial. Working closely with the veterans group, contract documents were finalized in March 2016. The project was then advertised for construction bid with a bid opening date established as April 26, 2016. On June 7, 2016, Pleasanton's City Council awarded the contract to the lowest responsible bidder, Goodland Landscape Construction, Inc., in the amount of $390,000. Council authorized the Director of Engineering to approve change orders up to the project contingency amount of $40,000. The approved project budget totaling $520,000 also included design, geotechnical testing, advertising and plan duplication costs. DISCUSSION After construction began it was determined that the existing mainline irrigation pipe in the cemetery, which was made of galvanized steel, had several leaks and needed to be replaced. Since this pipeline was installed under the main drive aisle up to the monument, replacing it caused the old pavement to become severely deteriorated. The cost negotiated with the contractor to replace the pipeline and repave the main drive aisle was $76,832.88. Because this amount was beyond the contingency approved for the project at time of award, on September 6, 2016, Council approved the change order and additional funding of $76,832.88 for irrigation repairs and paving. The project was constructed on budget, on schedule, has been completed and is ready for acceptance. Staff recommends transfer of the project balance of $59,191 back to the Pioneer Cemetery Master Plan Implementation Reserve. Submitted by: Fisca Review: Approved by: 51i,t/\ 41'W /irkpatrick Tina Olson Nelson Fialho Director of Engineering Director of Finance City Manager Attachments: 1 . Funding and Expenditure Summary Page 2 of 2