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BACKGROUND The update to the Downtown Specific Plan is identified as a City Council priority On July 19, 2016, City Council directed staff to initiate the update to the Specific Plan As part of the consultant selection process for the project, staff prepared and distributed a Request for Proposals (RFP) Staff received seven responses and ultimately interviewed three teams Since the RFP for the project identified the allocated budget as $200,000, all firms that submitted proposals put forward budgets of $200,000 or close to $200,000 Staff is recommending the Dyett & Bhatia team because of its experience and understanding of the project, and the specific expertise of the subconsultants that are proposed as part of its team Dyett & Bhatia's team consists of three sub-consultants with expertise in architectural design (Urban Field Studio), landscape architecture (Callander Associates), and land use economics (Economic & Planning Systems, Inc (EPS)) Both Callander Associates and EPS are familiar with the area around Downtown Pleasanton because of their work on the Civic Center Master Plan After the interview process, staff asked Dyett & Bhatia to refine the scope and associated budget to include attendance at a minimum of ten (10) task force meetings, a dedicated website for the effort, and a contingency budget Therefore, the attached contract is for $239,000, with a 15% ($36,000) contingency, for a total of$275,000 DISCUSSION The proposed professional services agreement with Dyett & Bhatia is for services related to the update to the Downtown Specific Plan project Dyett & Bhatia are experienced planning and urban design professionals Dyett & Bhatia would work with the Downtown Specific Plan Update Task Force members, stakeholders and community members, and lead a team of sub-consultants who are professionals with experience in downtown planning to complete this project The project scope does not at this time include an assessment of utility infrastructure or environmental review Since the significant changes to land use (primarily that of the Civic Center site) have not yet been determined, it is unclear what infrastructure analysis, if any, would be necessary Similarly, work related to environmental review and transportation modeling will need to be assessed at a future time In addition, it is anticipated that a focused update to the Downtown Design Guidelines may be necessary at a future date once the Downtown Specific Plan land use program has been finalized PROPOSAL The proposed scope of work and budget are included as Attachment 2 The Dyett & Bhatia team will work with the Downtown Specific Plan Update Task Force, other stakeholders, and the community to identify issues and priorities, evaluate current conditions and opportunity sites, and alternatives In addition to public workshops to solicit public feedback, the team also proposes to use Maptionnaire, a tool for online interactive public outreach in order to gain broad public input from the community EPS will also be providing a financial assessment (specific to the Civic Center site) and fiscal analysis (applicable to the Downtown Specific Plan area) Page 2 of 3