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BACKGROUND <br />The City of Pleasanton maintains approximately 85 acres of developed street and trail <br />landscape. To assure that these landscaped areas are maintained in proper condition, <br />the City uses a number of maintenance sources including City employees, contract <br />landscapers, private vendors for supplies, and as needed service contractors for repairs <br />to structures. Determining the appropriate maintenance source is conducted by City <br />staff based on a range of factors including costs, expertise, and quality of service. For <br />the past 15 years, the City has used landscaping firms to perform median maintenance <br />as a means of allowing City employees to focus on high use and visibility areas of City <br />parks requiring specialized maintenance. <br />As part of staffs analysis for contracted services, it was determined administrative <br />efficiencies could be gained by including fire station landscape and Main Street in the <br />median contract. Bids were collected in August with a total of six firms responding to the <br />median maintenance bid. Staff interviewed the finalists and has identified Terra <br />Landscape as the most qualified. <br />Company <br />Amount <br />Hours Bid <br />Hour <br />Rank <br />Hourly Labor Rate <br />Rate <br />Rank <br />Terra Landscape <br />$458,985.00 <br />15600 <br />1 <br />$29.42 <br />1 <br />New Image <br />Landscape <br />$468,722.00 <br />14555 <br />3 <br />$32.20 <br />2 <br />MCE Corp <br />$470,026.80 <br />14357 <br />4 <br />$32.74 <br />3 <br />Frank and <br />Grossman <br />$503,667.60 <br />15028 <br />2 <br />$33.52 <br />4 <br />Mike Davis <br />Landscape <br />$442,470.00 <br />12094.3 <br />5 <br />$36.59 <br />5 <br />Rubicon Landscape <br />$440,004.00 <br />10180 <br />6 <br />$43.22 <br />6 <br />DISCUSSION <br />The scope of work includes trimming, litter and debris removal, and pest control in 85 <br />acres of medians, maintenance of 64 Main Street color bowls, twice weekly Main Street <br />sidewalk and curb blowing, weekly cleaning of Main Street garbage can lids, and daily <br />litter removal Monday through Friday at the Johnson Drive Park and Ride. The scope of <br />work to be performed by Terra Landscape is detailed in the Contract for Contractor <br />Goods /Services (Attachment 1). Work under this contract would begin October 1, 2016. <br />Submitted by: <br />‘.‘\ <br />Kathleen Yurchak <br />Director of Operations <br />and Water Utilities <br />Fiscal Review: <br />Tina Olson <br />Director of Finance <br />Attachment: 1. Contract for Contractor Goods /Services <br />Page 2 of 2 <br />Nelson Fialho <br />City Manager <br />