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APPROACH ! BKFIOO:, + EN GINEERS.SURVEYORS.PLANNERS Task 1. Project Initiation and Management Task 1.1 Project Kick-off Meeting — _ _ V"b —Wir The BKF Team will facilitate a kick-off meeting with the CITY to: ' • Introduce key team members and describe roles • Discuss the goals, objective sand concerns of the Project - E • Review the scope of services 4 - • Confirm the study area • Start initial collection of data • Establish meeting and any presentation schedule • Develop communication protocols - - Changes to the scope of work will be made, if necessary, at the conclusion of this effort, and a revised scope and schedule will be submitted to the CITY. Task 1.2 Project Management and Staff Coordination This task consists of the confirmation of the Project Management Plan, communications the City's project manager, coordination with City staff, communications with the Project team, and the preparation of progress reports and invoices. " • A Project Management Plan will be prepared to provide detailed information on the Project scope, a milestone list and baseline schedule to include interim and final . t .- #M milestones, a work breakdown structure, and specific management plans for potential – scope changes, communications, cost control, quality control, and staffing. The BKF team's project manager will communicate regularly with the City project , - ---rj+'f manager, including weekly phone and/or in-person meetings. The team will coordinate _ with agency staff throughout the project's duration, including City staff working on the • project. Coordination will consist of emails, phone calls, and up to five meetings to gather data and review guidelines, analysis and concepts. The team will prepare progress reports and invoices on a monthly basis. The progress reports will include a description of work completed, potential issues and resolutions, budget status, and schedule status. Task 1. 3 Meetings Working with the CITY, BKF will set upcoming meeting strategies and dates to include: • Design Review Meetings to consist of review meetings with the CITY and appropriate stakeholders. BKF will discuss strategy with the CITY and confirm if and when a meeting should be set with Caltrans to discuss the Project and potential design recommendations. • Site Visit: BKF will suggest the CITY and Project stakeholders attend a field review for the Project sites. BKF will lead the field review of the Project areas to observe existing pedestrian and bicycle circulation issues. This site visit is imperative to ensure the design team and the CITY are in agreement with the scope and limits of work.The BKF Team will conduct additional site visits to evaluate and document the existing Project site conditions, constraints, opportunities, including utilities in conflict with proposed improvements. City Of Pleasanton i I :;80 and I 600 bicycle and I eucstnan Overcrossing Improvement Cifilingin PL E ASANTON.