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THE CITY OF 8 - = °'°"r' 1- 11 CITY COUNCIL AGENDA REPORT pLEASANTON. September 6, 2016 Engineering TITLE: APPROVE CHANGE ORDER ONE WITH GOODLAND LANDSCAPE, INC. IN THE AMOUNT OF $76,832.88 TO INSTALL IRRIGATION MAINLINE PIPING AND LATERALS IN THE PIONEER CEMETERY DRIVEWAY ALIGNMENT SUMMARY On June 7, 2016, the City Council awarded the construction contract to Goodland Landscape, Inc. in the amount of $390,000 for the Veterans Memorial Project in the Pioneer Cemetery, CIP No. 158008. The funding for the project was available in the existing Capital Improvement Program budget. At the June 7, 2016 meeting, City Council also allocated $500,000 to the Pioneer Cemetery Master Plan Implementation Reserve Fund. Work is currently proceeding on the Veterans Memorial project. At the same time there is a desire to move forward on other components of the Cemetery Master Plan. Two of those components are reconstructing the paved roadway that leads from the entrance of the cemetery on Sunol Boulevard up the hill to the memorial, and, while the existing pavement is removed, install an irrigation main line along the same alignment. Since the current Goodland Landscape contract includes reconstructing the pavement in the immediate vicinity of the memorial, and since Goodland Landscape is well-versed in irrigation system installation, staff approached Goodland and negotiated a change order price for the work. The total cost for the irrigation mainline and roadway reconstruction work is $71,832.88. Staff believes this to be a fair price and recommends the City Council approve change order number one to complete the work. This change order is before City Council for approval as it is beyond the $40,000 that the City Council authorized the Director of Engineering to approve when the project was awarded to Goodland Landscape on June 7, 2017. RECOMMENDATION 1. Approve change order number one with Goodland Landscaping in the amount of $71,832.88 to install an irrigation mainline and reconstruct a portion of the roadway in the Pioneer cemetery, and authorize the Director of Engineering to sign said change order. 2. Allocate $71,832.88 from the Pioneer Cemetery Master Plan Implementation Reserve to cover the cost of the change order. FINANCIAL STATEMENT Funds for this change order are available in the Pioneer Cemetery Master Plan Implementation Reserve Fund, CIP No. 16446.