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the heavy equipment necessary to dig the trench, led to the rapid deterioration of the pavement. It was determined that all new pavement would be the appropriate road repair strategy. Because of the condition of the street roadway prior to the pipeline construction, repair of the road as proposed is considered extra work. The additional paving of Sports Park Drive totaling $331,000 is being funded through the City Parking Lot Maintenance and Rehabilitation project, CIP No. 138034. 3. Bernal Avenue from Foothill Road to Valley Avenue is scheduled to be paved this August. Valley Avenue from Hopyard Road to Bernal Avenue will be paved next summer. As part of the mid-term CIP recently approved by City Council on June 21, 2016, $1,300,000 was budgeted to install recycled water pipeline in Valley Avenue from the Tennis and Community Center to Bernal Avenue before the Valley Avenue paving occurs. Since Bernal Avenue paving is scheduled to occur this August, a contract change order was written with Ranger Pipelines to install the recycled water pipeline across the Valley and Bernal intersection before the Bernal Avenue paving occurs. The total cost of this change order was $58,500 and was charged to the recently funded Valley Avenue Recycled Water Expansion project, CIP No. 16148. Because this pipeline is outside the location studied during the Loan and Grant application process, it is not an eligible expense to the Loan and Grant. The remaining $558,000 in change orders that are eligible for Loan and Grant reimbursement were associated with changes made during the construction due to the discovery of existing utility conflicts and other issues with the recycled water pipeline installation. When issues were discovered it was necessary to install the proposed pipeline deeper, design a new pipeline alignment, or relocate the existing conflicting utility. Since the project installed almost 10 miles of pipeline, with a very fast-tracked design process because of the drought, these conflicts were discovered fairly regularly. Full Lane Paving Determined Ineligible for Loan and Grant Reimbursement Since this project included almost 10 miles of pipeline installation mostly located within Hacienda Business Park (HBP), the roadway repair as designed required a full width of paving instead of a standard trench patch. The project plans and specifications were submitted to the SWRCB staff for approval before being advertised for construction bid. After the bids were received and the actual cost of the project was known, the SWRCB finalized the Loan and Grant documents. The finalized Loan and Grant documents were based upon the low bid that included the cost of the full lane width paving. When reviewing the finalized Loan and Grant documents it was noted by City staff that the documents specifically excluded any paving of the roadway beyond the standard patching of the trench. Since the total dollar amount of the Loan and Grant in the final documents included the $600,000 for paving as designed, City staff questioned the SWRCB staff about the exclusion. SWRCB confirmed that paving beyond the standard trench patch would not be an eligible expense. But SWRCB staff also informed the City that the funds could be utilized for additional recycled water infrastructure provided the work is eligible for Loan and Grant funding. Page 4 of 8