08 - Laserfiche WebLink

6. Appropriate $198,750 from the Park Dedication Fee Fund to complete the funding for the Two New Lighted Tennis Courts at the Tennis and Community Park project. FINANCIAL STATEMENT The anticipated total expenditure for this project is $598,750. Staff recommends the additional appropriation of $198,750 from the Park Dedication Fee Fund to augment the $400,000 currently budgeted in the CIP for this project. Please see Attachment 3 for the funding and expenditure summary. BACKGROUND The Pleasanton Tennis and Community Park was master planned in 1985 and built in two phases. Although the park includes a playground, lighted basketball courts, a large turf area, and landscaping, the primary draw of the park is the tennis courts. The courts have traditionally been very popular and well used. There are a total of ten lighted tennis courts at the site and a clubhouse. Tennis programs and lessons are provided by Lifetime Tennis, a local tennis concessionaire. Since Lifetime Tennis was brought on as the concessionaire for the courts about a decade ago, they have seen an increase in the popularity of the tennis program, and therefore, an increase in revenue for both the City and Lifetime. The challenge has been that the demand for the courts has outpaced the availability of the courts. Recognizing this, the 2014 Parks and Recreation Master Plan identified the need for two additional lighted tennis courts and, subsequently, a CIP was created for the tennis courts (CIP No. 147031). A request for qualifications (RFQ) for design services was sent out in 2014, but due to a number of factors, the project was put on hold until early 2016. On January 6, 2016, the RFQ was advertised and in response, four landscape architectural firms (along with their assembled subconsultant teams) submitted their Statement of Qualifications (SOQs). Callander Associates Landscape Architecture, Inc. was chosen as the most qualified consultant and City Council approved their contract on March 4, 2016. The two new tennis courts will be located in a large turf area that was identified as a location for courts in the master plan. The courts will be consistent in design with the current courts and will include the same type of fencing, screening, equipment, access, and north/south orientation. The difference is that the courts will include drought tolerant landscaping and irrigation around them On place of the turf) and the lighting for the courts will be LED. The existing courts have HID lights. Although not part of this contract, staff will be proposing a new CIP project to upgrade all court lighting to LED to match these two new courts. DISCUSSION On May 25, 2016, the Two New Lighted Tennis Courts at the Tennis and Community Park project was advertised to bid and bids were opened on June 13, 2016. Page 2 of 3