14 - Laserfiche WebLink

BACKGROUND The City has an ongoing need for general civil engineering professional services. The types of services needed may include, but are not limited to: general consulting, peer review, civil engineering, plan checking, CIP project design, engineering recommendations for emergency situations, computer or manual drafting, and other tasks associated with Public Works infrastructure design, construction, and/or operations. These services will provide support for various City CIP and private development related projects. Since this is a varied and ongoing need, the City has found the best mechanism to acquire these services is through the use of "on-call" contracts. To ensure these types of services are readily available when needed, staff advertised a RFQ package in February 2016. The RFQ described the type of work needed, indicated that the City would be seeking multiple firms to perform the work, and indicated the intention to enter into a three-year "on-call" contract with work assigned if/when needed. DISCUSSION A total of 11 general civil engineering firms submitted SOQs in response to the advertised RFQ. City engineering staff reviewed the SOQs and invited the seven highest rated respondents for an interview. A panel of four City staff members familiar with project needs and types of services conducted interviews of the following seven firms: 1. Bellecci & Associates, Inc. 2. SNG & Associates, Inc. 3. CSG Consultants, Inc. 4. TY Lin 5. Quincy Engineering, Inc. 6. Wood Rodgers, Inc. 7. Pakpour Consulting Group, Inc. Staff also contacted the references provided by each of the seven firms to obtain feedback on past contractual experiences. Based on ratings of the SOQs, interviews, and reference inquiries, staff recommends awarding contracts to three firms: CSG Consultants, Inc., Quincy Engineering, and Pakpour Consulting Group, Inc. Staff believes these three firms are the most qualified to provide the required general civil engineering professional services for FY 2016-2017 through FY 2018-19. Funding for these contracts will be provided from CIP project budgets for each of the projects requiring these services. Funding for private development services will be provided by the associated developer/property owner. When a service is needed for a project, the selected firms will be requested to submit a detailed proposal which defines the scope of work for the project and the fee required to complete the work. Staff will negotiate the final scope of work and fee. If successful, a task authorization will be issued to the consultant authorizing the work under the contract terms. Page 2 of 3