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The on-call construction management and inspection consultants will be providing construction support to the Engineering Department for implementing the CIP. These projects may include: water and sewer main replacement, City facility improvements, transportation improvement projects, annual pavement projects, bicycle and pedestrian projects, trail projects, intersection improvements, traffic signal projects, private development projects, encroachment permits and other as-needed projects. Typically, such service support costs range between $5,000 and $75,000 for each capital project, and are dependent on the duration and complexity of the project. Staff is recommending City Council authorize the Director of Engineering to approve task authorizations up to $75,000. The $75,000 threshold covers the anticipated cost of construction management and/or inspection for several of the City's annual projects identified in the CIP that have construction durations between 10 to 12 weeks. If a proposed fee exceeds $75,000, staff will bring the authorization decision to City Council. Approval of these contracts authorizes staff to spend up to the aggregate amount of the $750,000 between the three firms over a three year period, which will likely consist of 10- 15 separate project authorizations over the term of the contracts. However, the contracts do not guarantee any amount of work to any of the consultants, nor do they guarantee that$750,000 in services will be necessary over the term of the contract. The duration of the City's previous on-call contracts was three years. The contracts before City Council have the same three-year term, but they also allow for two, one year contract extensions if deemed appropriate by staff. This will provide the flexibility to adjust the durations based on the performances of the consultants and work demands. Note that the possible contract term extension do not adjust the not-to-exceed aggregate total contract amount. The proposed contracts with Carlson Management Inc., Ghirardelli Associates, Inc., and Swinerton Management and Consulting for construction management, resident engineering and inspection services are attached. Submitted by: A Fiscal Review: Approve y: Stephen 'atrick Tina Olson Nelson Fialho Director of Engineering Director of Finance City Manager Attachments: 1. Proposed consultant contract with Carlson Management, Inc. 2. Proposed consultant contract with Ghirardelli Associates, Inc. 3. Proposed consultant contract with Swinerton Management and Consulting Page 3 of 3