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THE CITY OF 13 CITY COUNCIL AGENDA REPORT pL£ASANTONa June 7, 2016 Engineering TITLE: APPROVE PROFESSIONAL SERVICES CONTRACTS FOR ON-CALL CONSTRUCTION MANAGEMENT, RESIDENT ENGINEERING AND INSPECTION SERVICES WITH THE FIRMS OF CARLSON MANAGEMENT INC., GHIRARDELLI ASSOCIATES, INC., AND SWINERTON MANAGEMENT AND CONSULTING SUMMARY The City has a need for construction management, resident engineering and inspection services for various projects. In February 2016, City staff advertised a Request for Qualifications package, requesting Statements of Qualifications (SOQs) from firms interested in providing the needed services. In response, 12 firms submitted SOQs. Staff reviewed the SOQs and invited the top six for an interview. Based on the firms' stated qualifications, interview performances, and responses to inquiries of their references, staff recommends that the City Council award contracts to three firms: Carlson Management Inc., Ghirardelli Associates, Inc., and Swinerton Management and Consulting. Staff recommends the contracts cover the three-year period from June 7, 2016 to June 30, 2019, with an aggregate total contract amount not-to-exceed $750,000. Although the recommended aggregate not-to-exceed total contract amount is $750,000 over the three year term, there is no guarantee that the $750,000 will be expended over the term, and there is no amount of work guaranteed to any of the three firms. Work will be assigned by task authorization based solely upon recognized need. RECOMMENDATION 1. Approve professional services agreements with Carlson Management, Inc., Ghirardelli Associates, Inc., and Swinerton Management and Consulting to provide on-call construction management, resident engineering and inspection services. The total aggregate amount between the three contracts is not to exceed $750,000 between July 1, 2016 and June 30, 2019. Approve two possible one year extensions at the City's sole discretion. 2. Authorize the City Manager to execute the attached contracts. 3. Authorize the Director of Engineering to authorize task authorizations up to $75,000 each. FINANCIAL STATEMENT No additional funding is needed to approve these consultant contracts. Funding for these contracts will be budgeted under each individual Capital Improvement Program (CIP) project or in the annual Operating Budget. Funding for services associated with private development will be provided by the associated developer/property owner.