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THE CITY OF 1 2 CITY COUNCIL AGENDA REPORT pLEASANTON. June 7, 2016 Engineering TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS, AND AWARD A CONSTRUCTION CONTRACT TO GHILOTTI CONSTRUCTION COMPANY, INC. IN THE AMOUNT OF $856,483.05 FOR THE BERNAL AVENUE RESURFACING BETWEEN FOOTHILL ROAD AND VALLEY AVENUE PROJECT, CIP NO. 155014 SUMMARY The project consists of resurfacing approximately 255,000 square feet of existing roadway pavement between Foothill Road and Valley Avenue. The objective of the project is to prolong the useful life of the existing street infrastructure while providing a safe and smooth riding condition. Bids have been received and staff is recommending the award of the construction contract to the lowest responsible bidder, Ghilotti Construction Company, Inc. in the amount of$856,483.05. RECOMMENDATION 1. Approve plans and specifications for this project. 2. Review the bids received and award the construction contract for the project to Ghilotti Construction Company, Inc. of Santa Rosa, California, for a low bid amount of $856,483.05. 3. Authorize the City Manager to enter into the project contract. 4. Authorize the Director of Engineering to approve and execute contract change order(s) for a contingency amount not-to-exceed $85,648 (approximately 10% of the contract) for unforeseen yet necessary related work. 5. Authorize the swapping of funding sources from street developer funding (Fund 499) to Bemal Property traffic fees (Fund 168). FINANCIAL STATEMENT This project is in the fiscal year 2015-16 Capital Improvement Program (CIP) budget. The project description sheet identifies $950,000 in funding from fees paid by Bernal Investors, LLC (BIC) and another $250,000 in Gas Tax and CIP General Fund. BIC was obligated to make improvements to Bernal Avenue associated with the development of the San Francisco/Bernal Property. In 2014 the City received $4.5 million from BIC to satisfy their obligations. These funds were placed in the Bernal Property Traffic Fees Fund (Fund 168). However when the CIP budget was prepared by staff for City Council approval, staff inadvertently listed the project as funded with $950,000 from Street Developer Funds (Fund 499). Therefore, staff is requesting City Council approval to allocate $950,000 in BIC funds for the project, and un-allocate the $950,000 of Street Developer Funds. Finally, the anticipated total expenditure for this project is $996,325. Please see Attachment 3 for the funding and expenditure summary.