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c 4 MI=OWN when appropriate. Quantities will be calculated as they are incorporated in the work. The most current Caltrans Construction Manual is the principal reference for CONSULTANT'S field personnel. c. Project Meetings — CONSULTANT shall conduct one preconstruction conference; weekly progress meetings; and other project related meetings. CONSULTANT shall prepare agendas and meeting minutes. d. Project Submittals— CONSULTANT shall process Contractor's submittals and assure their timely review. CONSULTANT shall maintain a log to track processing of Contractor's submittals. Review and acceptance of all technical project submittals will be by Kimley-Horn and Associates, Inc., the designer of record. CONSULTANT shall review construction related submittals including contractor proposed concrete and asphalt concrete mix designs. CONSULTANT shall review contractor's baseline, monthly- updated, and as-built Critical Path Method schedules for completeness and conformity with contract specifications. e. Claims Mitigation — CONSULTANT will take steps to avoid claims on the project. CONSULTANT will coordinate setup of Dispute Review Board, if required; prepare contract issues for their review; and monitor costs incurred for Board's services. In the unlikely event of claims, any claims resolution will be performed as additional services. f. Progress Payment— CONSULTANT shall prepare monthly progress payment requests and submit to CITY for their payment. CONSULTANT will segregate payments by funding source as requested by CITY. g. Change Orders — CONSULTANT shall evaluate proposed change orders and coordinate changes in design with Kimley-Horn and Associates, Inc. and CITY staff as appropriate. CONSULTANT shall prepare change orders and an independent cost estimate and schedule impact analysis. h. Document Tracking — CONSULTANT shall track all documents during the course of the project. Documents to be tracked include but are not limited to all correspondence, shop drawings, test results, change orders, potential change order items, potential claims, design clarifications, photographs, etc.. i. Documentation — CONSULTANT shall document the Contractor's and utility companies' activities on a daily basis; conversations and meetings related to the project; changed conditions; change orders; weather; accidents; environmental mitigation; and all other items that may be necessary for reviewing progress payments; evaluating and processing change orders; and resolving potential claims. Documentation is to Consulting Services Agreement between April 27, 2016 City of Pleasanton and Carlson Management, Inc. Page 2 of 4