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Contractor Name Business Location Base Bid Amount Additive Alternate Cleary Bros. Landscape, Inc. San Ramon $545,291 $107,495 Empire Landscaping, Inc. Davis $565,805 $75,000 Suarez & Munoz Construction Hayward $588,880 $113,000 Green Valley Landscape Livermore $606,179 $85,000 As the table shows, bids ranged from $545,291 to $606,179 for the Base Bid work. The engineer's estimate for the Base Bid work was $450,000. The contract documents, in accordance with Public Contract Code, indicate the construction contract if awarded will be based on the lowest responsive and responsible Base Bid, and the City reserves the right to award /not award the Additive Alternate. All bid documents were found to be in order and past performance by Cleary Bros. Landscaping was verified as satisfactory. Staff is therefore recommending award of construction to Cleary Bros. Landscape, Inc. in the amount of $545,291. The bids coming in higher than the Engineer's estimate is likely to be associated with the improving economy and the amount of work now available to the contracting community. This trend is expected to continue, and staff will need to adjust estimates on future projects to reflect this trend. The total construction cost is estimated at $600,000 (Base Bid of $545,291 and a project contingency amount of $54,709 for unforeseen conditions.) A total of $400,000 is available for the project in the 2015 -16 CIP budget, and $7,350 was donated by Planning Commissioner Nancy Allen to help support the cost of the second shade structure. To fully fund the Base Bid project requires an additional $192,650 be allocated to the project. Staff recommends this amount be appropriated for the project from the In -Lieu Park Dedication Reserve Fund. At the time the bid documents were prepared, an expansion of the parking lot area was included as an Additive Alternate to the project for budgeting reasons. The Base Bid expands the MMK trail parking lot from 13 spaces to 25. The Additive Alternate would add another 12 spaces (37 total). Based on bid results staff is not recommending that the Additive Alternate be awarded as part of the project. The proposed schedule for the project is as follows Approval of plans and specifications and award of project Start of Construction (60) working days End of Construction Page 3 of 4 April 19, 2016 May 2016 August 2016