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a THE CITY OF - '6 i ... m m �1'. = PLEASANTON. CITY COUNCIL AGENDA REPORT April 19, 2016 Engineering TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS, AND AWARD CONSTRUCTION CONTRACT TO CLEARY BROS. LANDSCAPE, INC. IN THE AMOUNT OF $545,291 FOR CONSTRUCTION OF THE BERNAL PROPERTY OFF -LEASH DOG PARK, CIP NO. 147034 SUMMARY The Bernal Property Off -Leash Dog Park project was advertised for construction bid on March 16, 2016. Four responsive bids were received by the deadline of 2:00 pm on April 6, 2016. City staff has reviewed the bid results and recommends the approval of the contract for the construction of the Bernal Property Off -Leash Dog Park to the lowest responsive bidder, Cleary Bros. Landscape, Inc. in the Base Bid amount of $545,291. RECOMMENDATION 1. Approve plans and specifications for this project. 2. Review the bids and award the Base Bid construction contract for the project to Cleary Bros. Landscape, Inc. in the amount of $545,291. 3. Approve an additional appropriation in the amount of $192,650 from the In -Lieu Park Dedication Fee Reserve Fund to the Bernal Property Off -Leash Dog Park to meet the total project expenses required to complete the project ($600,000). 4. Authorize the City Manager to enter into an agreement with Cleary Bros. Landscape, Inc. in a contract form approved by the City Attorney. 5. Authorize the Director of Engineering to approve and execute any required contract change orders for a not -to- exceed amount of $54,709 (approximately 10% of the construction contract) for necessary unforeseen work identified during construction. FINANCIAL STATEMENT The estimated expenditures for the construction of the dog park, including the project contingency, is $600,000. The project is funded from two sources: the In -Lieu Park Dedication Fees budgeted in the CIP ($400,000 in CIP No. 147034), and a donation by Planning Commissioner Nancy Allen ($7,350). To fully fund the project, it is necessary to allocate an additional $192,650 from the In -Lieu Park Dedication Reserve Fund (CIP No. 037028).