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THE CITY OF CITY COUNCIL AGENDA REPORT 13 pL'EASANTON. November 3, 2015 Community Services TITLE: APPROVE THE PROPOSED VETERANS' MEMORIAL DESIGN FOR THE PLEASANTON PIONEER CEMETERY AND AN AGREEMENT WITH KELLER MITCHELL & CO. IN PROVIDING LANDSCAPE ARCHITECTURAL DESIGN SERVICES NOT TO EXCEED $28,000.00 SUMMARY In November 2014, the City Council approved the Pleasanton Pioneer Cemetery Master Plan. The Plan included the development of the following elements: a vision statement for the Cemetery; recommendations for developing and expanding both cremation and casket burial activities; a business plan framework; a maintenance plan; and operational rules and regulations. The Master Plan also makes recommendations concerning onsite road improvements to accommodate increased traffic, new pedestrian paths and gathering areas, interpretive opportunities, a possible Veterans' Memorial, sculpture or art features, signage, lighting and additional landscaping. During the development phases of the Master Plan, a group of local veterans formed in support of establishing a Veterans' Memorial at the Pleasanton Pioneer Cemetery. An initial concept was shared with the Pleasanton Pioneer Cemetery Task Force at that time (Attachment 1). Since then, the Veterans group has further developed the Memorial's design and shared it with Department staff. The proposed revised design has been reviewed and approved by the City's Public Art Selection Sub-committee (PASS), the Civic Arts Commission and the Parks and Recreation Commission. RECOMMENDATION That the City Council approve the proposed Veterans' Memorial Design for the Pleasanton Pioneer Cemetery and an Agreement with Keller Mitchell & Co. in providing Landscape Architectural Design Services not to exceed $28,000.00 FINANCIAL STATEMENT There is no financial impact as a result of this action since the City Council has already approved funding in the FY 2015/2016 CIP Budget for the Keller Mitchell & Co. contract. In addition, the Veterans group has committed to fund all of the "above-ground" costs related to the memorial. Project cost allocations between the City and the Veterans group will be memorialized in a separate agreement following the completion of the final design and construction documents, and receipt of low and/or preferred bid and award of construction contract.