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12
City of Pleasanton
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CITY CLERK
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AGENDA PACKETS
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2015
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100615
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12
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10/1/2015 11:27:44 AM
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CITY CLERK
CITY CLERK - TYPE
AGENDA REPORT
DOCUMENT DATE
10/6/2015
DESTRUCT DATE
15Y
DOCUMENT NO
12
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ISE <br />E. Positive Pay, Reverse Positive Pay and Payee Verification <br />Positive Pay, Reverse Positive Pay and Payee Verification services help prevent check fraud on Customers accounts by identifying discrepancies <br />between checks presented to the Bank for payment and those checks issued by Customers. With Positive Pay, the Customer sends check issuance <br />information to the Bank and the Bank compares such information to checks being presented for payment. With Reverse Positive Pay, the Bank sends <br />the Customer information on checks being presented for payment and the Customer does its own comparison. Payee Verification is an enhanced <br />feature for Positive Pay whereby the Customer includes payee name information and the Bank compares such information against the payee names <br />on checks being presented. As a condition precedent for receiving Payee Verification, the Customer must be receiving Positive Pay in connection with <br />the same Account. <br />1. Issuance Information. The following information is defined as "Issuance Information" for each Item. i) Account number; ii) Item serial <br />number; iii) dollar amount; iv) issue date [for Positive Pay and Payee Verification only]; and v) the payee name [for Payee Verification only]. <br />For Positive Pay and Payee Verification, the Customer will provide the Bank the Issuance Information by the banking day on which the <br />Customer issues Items, by means of a mutually agreed upon transmission method the Issuance Information. The Bank will compare the <br />Issuance Information with the Items presented to the Bank for payment against the Account. For Reverse Positive Pay, the Bank will send the <br />Customer the Issuance Information and the Customer will compare such information with the checks they have issued. <br />2. Discrepancies. For Positive Pay and Payee Verification, if Items are presented to the Bank for which it has not received timely Issuance <br />Information or that contains information different from the Issuance Information for that Item, the Bank will notify the Customer by means of a <br />mutually agreed upon method, by the designated time of the Banking Day following the Banking Day the Item is presented. The Customer <br />shall advise the Bank by means of a mutually agreed upon method by the designated time on that same Banking Day whether any such Item is <br />authorized for payment ( "Presentment Decision"). In the event that the Customer fails to timely inform the Bank about any Item for which a <br />Presentment Decision is requested, as required above, the Bank is authorized to retum such Item unless otherwise agreed by the Customer <br />and the Bank. For Reverse Positive Pay, the Bank will provide Issuance Information to the Customer of Items presented for payment; the <br />Customer shall advise the Bank by means of a mutually agreed upon method by the designated time on that same Banking Day whether any <br />such Item is authorized for payment, and in the event that the Customer fails to timely inform the Bank as required, the Bank is authorized to <br />pay such Item(s) unless otherwise agreed by the Customer and the Bank. The Bank is entitled to rely on any instructions that it receives and <br />reasonably believes to be genuine. If a Customer attempts to change an instruction previously given by sending an email or other message to <br />the Bank, the Bank may, but has no obligation to, act upon such change request. <br />3. Payee Verification Additional Terms. For Payee Verification, Customer acknowledges that Items that have been converted to ACH <br />transactions prior to being presented for payment will not be eligible for this service and the payee name information will not be compared to <br />the Issuance Information for Items that have been converted to ACH transactions. If the Customer fails to provide the Issuance Information in <br />the file format required by the Bank, the Bank will not be liable for not detecting any discrepancy between the Item and the Issuance <br />Information or for processing such Item. The Bank reserves the right to set a threshold amount for Items (as may be revised by the Bank from <br />time to time) to be reviewed under the Payee Verification service (the "Threshold Amount "). The Items below the Threshold Amount will be <br />handled according to the standard Account Documentation governing the Customer's Account; however, the Customer will not be liable for <br />such Items if the discrepancy would have otherwise been detected under this Service. With regard to payee name comparison, the Bank will <br />compare the payee name provided in the Issuance Information to the payee lines contained in the name /address block identified on the Item <br />(presented as provided for in the Bank's setup requirements) and will be limited to those parameters specifically agreed to by the Customer and <br />Bank. <br />4. Voided Items. The Customer agrees to place a void on an Item in the Issuance Information only with respect to Items that are not in <br />circulation. If the Customer wants to stop pay on a check that has been issued, the Customer is required to issue any Stop Payment request <br />pursuant to the relevant terms of the Account Documentation, outside of these services. <br />5. Item Payment. The Bank is not obligated to maintain signature cards for the Account and whether or not the Bank does maintain such <br />signature cards, in no event shall the Bank be obligated to inspect any check for the presence or authenticity of any signature or to determine <br />whether any signature is authorized. The Customer acknowledges that the Bank's adherence to these procedures in these terms, in lieu of <br />signature examination, will constitute the exercise of good faith and ordinary care by the Bank in handling Items presented for payment against <br />the Account. <br />6. Over the Counter Presentment. The Bank may, without liability to the Customer, refuse to pay any Item presented for encashment at <br />any of the Bank's branch locations. If an Item is presented for encashment at one of the Bank's branch locations at the teller line, the Customer <br />authorizes the Bank to pay such Item based upon the Positive Pay information at the teller line. The Bank may charge a person who cashes an <br />Item drawn on the Customer's Account a fee at the time of encashment. <br />PN: 1125418 DOC ID: 6 Page 35 of 51 <br />
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