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12
City of Pleasanton
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CITY CLERK
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AGENDA PACKETS
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2015
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100615
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12
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10/1/2015 11:27:44 AM
Creation date
9/30/2015 11:38:12 AM
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CITY CLERK
CITY CLERK - TYPE
AGENDA REPORT
DOCUMENT DATE
10/6/2015
DESTRUCT DATE
15Y
DOCUMENT NO
12
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1 <br />8. Original Documents; Image Storage. Unless the Bank has agreed otherwise, the Bank will image all Items and associated <br />remittances and retain original documents on site for no longer than 14 days. All original documents will be destroyed 14 days after processing. <br />If the Customer uses the Bank's Regional Retail Lockbox product, associated original documents are retained on site no longer than 7 days. The <br />Bank will store Imaged Items for a period of seven (7) years from the date of the applicable transaction regardless of any additional imaging <br />service requested by the Customer. If the Customer elects storage of Imaged Documents, the Bank will store Imaged Documents for a period of <br />thirty (30) days (Short Tenn Storage) to ten (10) years (Long Term Storage) from the processing date of the applicable transaction., per the <br />Customer's selection If the Customer elects to image and not store Imaged Documents with the Bank, such images will be delivered to the <br />Customer via daily Direct Image Transmission. <br />9. Accuracy; Legibility. The information delivered to the Customer through the Delivery Media will be the same as the information in the data <br />entry file provided to the Customer for the applicable time period. If the data entry file contains errors, those errors will also occur on the Delivery <br />Media. The Bank will provide images that are as legible as possible given the legibility of the underlying remittance documents and the selected <br />Delivery Media. The Bank has no liability or responsibility for the condition of the original remittance items provided to the Bank, and it reserves <br />the right to review and approve sample remittance items for legibility prior to providing this service. The Customer is responsible for reviewing <br />images obtained through the Delivery Media and to promptly notify the Bank of any images that are not clear. <br />10. Disclosures. As between the Customer and the Customer's clients, if applicable, certain payments collected hereunder may be subject to <br />various cut -off times and payment deadlines (the "Disclosures "). The Customer acknowledges and agrees that the Bank has no duty to inquire <br />as to the content of any such Disclosures, is not bound by them, and makes no representations or warranties, explicitly or implicitly, regarding <br />same. The Customer is responsible for ensuring that the processing and payment cut -off times established by the Bank are in compliance with <br />the Disclosures and Customer's responsibilities under applicable laws and regulations. The Customer further acknowledges and agrees that the <br />data processed by the Bank belongs to the Customer or the Customer's clients. <br />PN: 1125418 DOC ID: 6 Page 32 of 51 <br />
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