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BACKGROUND On December 17, 2013, the Pleasanton City Council approved the Black Avenue traffic calming plan prepared by the Traffic Engineering Division. The plan included various elements: installation of curb bulb-outs, crosswalks, roadway neckdown, speed bumps, etc. The Engineering Division prepared the phase 1 design for the bulb-outs at Black Avenue and Tanglewood Way and roadway narrowing (neckdown) near the Aquatic Center as part of this project. The project includes installing seven ADA (Americans with Disability Act) compliant ramps, cobble stone landscaping and traffic striping. Project locations are shown on Attachment 1. The engineer's estimate was below the dollar threshold for formal bidding, therefore staff performed an informal bid process by reaching out to various concrete contractors to submit proposals. Proposals received were above the engineer's estimate and all proposals were rejected. The project was subsequently advertised and formally bid. DISCUSSION Bids Sealed bids were opened on May 29, 2015. Three bids were received that ranged from $87,900 to $94,000 (see Attachment 2). The engineer's estimate for the project was calculated at $60,000. The low bid was received from FBD Vanguard Construction of Livermore, California. Comparison of the line item prices across the different bids received showed similar pricing. Since this is a small project the mobilization and bid item costs are higher than expected. Additionally the busy bidding climate at this time of year allows contractors to increase prices. These combined factors lead staff to believe the increased cost is justified. All other bid documents were found to be in order and past work performed by FBD Vanguard was verified to be satisfactory. Staff recommends award of the construction contract to FBD Vanguard Construction. Budget Staff recommends that the contingency amount for this project be set at 15% of the construction contract for potential expansion of project limits due to defects that may become apparent during the demolition phase. A 15% contingency is justified because of the smaller size of the project. A project funding and estimated expenditure summary is included as Attachment 3. Schedule The proposed schedule for the project is as follows: Approval of Plans and Specifications/Award of Contract June 16, 2015 Start of Construction July 2015 End of Construction August 2015 Page 2 of 3