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BACKGROUND The City has an ongoing need for general architectural services. The types of services needed may include, but are not limited to: general consulting, peer review, architectural services, plan checking, CIP project design, providing architectural recommendations for emergency situations, computer or manual drafting, and other tasks associated with Public Works infrastructure design, construction, and/or operation as assigned and directed by the City Engineer. These services will provide support for architectural services for various City capital improvements. Since this is a varied and ongoing need, the City has found the best mechanism to acquire these services is through the use of "on-call" contracts. To ensure these types of services are readily available when needed, staff advertised a Request for Qualifications (RFQ) package in February 2015. The RFQ described the type of work needed, indicated that the City would be seeking multiple firms to perform the work, and indicated the intention to enter into a three-year "on-call" contract with work assigned if/when needed. DISCUSSION Eight general architectural firms submitted SOQs in response to the request. City Engineering and Support Services staff reviewed the SOQs and invited the four highest rated respondents for interviews. A panel of three City staff members familiar with project needs and types of services conducted interviews of the four firms: Dahlin Group, Inc. Kodama Diseno, Inc. Doughterty + Dougherty, LLP ATI Architects and Engineers Staff also contacted the references provided by each of the four firms to obtain feedback on past contractual experiences. Based on ratings of the SOQs, interviews, and reference inquiries, staff recommends awarding contracts to two firms: Dougherty + Dougherty Architects, LLP and ATI Architects and Engineers. Staff believes these two firms are the most qualified to provide the required general architectural services for FY 2015-2018. Funding for these contracts will be provided from CIP project budgets for each of the projects requiring these services. When a service is needed for a project, the selected firms will be requested to submit a detailed proposal, which defines the scope of work for the particular project and the fee required to complete the task. Typically, such service support costs range between $2,000 and $25,000 for each capital project, and are dependent on the size, types of services and complexity of the job. Approval of these contracts authorizes staff to spend up to the aggregate amount of the $250,000 between the two firms over a three year period, which will likely consist of 10- 20 separate project authorizations over the life of the contracts. The proposed contracts Page 2 of 3