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BACKGROUND The Pedestrian and Bicycle Master Plan recommends a paved trail on the south side of Arroyo Mocho canal from Hopyard Road to the east city limit. This project was to pave a significant portion of that length. It includes three different paving methods to "test" the performance properties of the three materials. The plans had been reviewed and approved by the Bicycle and Pedestrian Trail Committee and the Parks and Recreation Commission. DISCUSSION The engineer's estimate for this project was $1,000,000, inclusive of a ten percent (10%) contingency. Six contractors indicated their interest in the project by purchasing plans and specifications. Bids were due on March 24, 2015. Only one bid was received, and it was in the amount of $1,363,608. Staff contacted the other five plan holders and asked why they did not bid on the project. A couple of them indicated that several other larger projects had bids due at the same time so they did not have the capacity to compete for our project. Staff also reviewed recent bids for similar projects in neighboring municipalities and determined that construction costs for this type of work are increasing. In reviewing the bid that received, in conjunction with our research of other projects, staff does believe the bid to be valid. To construct the project within the available funding, staff is recommending that the scope of work (length of trail to be paved) be reduced and the project re-bid. Staff believes the project scope can best be reduced by shortening the east segment 3 of the trail to 2,250 feet, stopping the paving at Guzman Parkway instead of the going all the way east to the new Stoneridge Bridge. This is the longest of the three test sections, so with this reduction, the goal of comparing the different surface treatments will still be accomplished. With the proposed reduced scope for the project and updating the construction costs to the current bidding climate, the new estimate for the project is $875,000. Note that the trail will continue to the east but will not be repaved at this time. Finally, funding for this project consists of Measure B Bike and Pedestrian funds. The funds were allocated to the project in 2012 and have a three-year time "use it or lose it" requirement. Because of the potential for losing the funding, staff believes reducing the scope of work and re-bidding the project is the best option, compared to delaying the project and seeking additional funding. Staff will move quickly to get the project plans modified, the project advertised, awarded, and under construction to comply with the Fish and Wildlife permit that limits construction to between July 15th and October 1st Submitted by: Approved by: e:ttt(7 A.,04„-- • Steve Katrick Nelson Fialho Acting Director of City Manager Community Development Page 2 of 2