CCMIN021715 - Laserfiche WebLink

the exploration of a wide range of options capable of meeting traditional civic center needs through the incorporation of public and private partnerships; 3) consideration of offsite locations including the Bernal Property and, if available, the 3 acres traditionally referred to as the City and County of San Francisco site located directly across from the existing library; and 4) evaluation of the expansion from previous studies to possibly include the Police Department building and its relocation; and 5) preparation of preliminary design, cost estimates and fiscal impact analysis on the various options. Staff is proposing a committee comprised of 11 individuals representing the following interests: Parks and Recreation Commission (1), Youth Commission (1), Library Commission (1), Planning Commission (1), Economic Vitality Committee (1), Pleasanton Downtown Association (PDA) (1), community members at large (3), and the City Council (Mayor and Vice-Mayor). Commission representatives would be selected by their respective commissions. Staff is recommending that applicants for the at large positions be asked to describe how their background is relevant to this kind of exercise and that each of the 3 Council members not serving on the committee be allowed to select one individual from the applicant pool. Staff has one additional recommendation not reflected in the staff report, which is that each of the other interests described be asked to select and appoint alternates. That same logic may be extended to the City Council subcommittee if desired. Also called out in the staff report is the idea that in addition to the higher level committee discussions, each representative will be expected to serve as a liaison to and be heavily involved in the work that will take place at their respective commissions. The Library Commission, for example, will be heavily relied upon for visioning and recommendations regarding staff space needs. The Planning Commission would of course be involved in any rezoning that might occur on the Civic Center site if the decision is to move the uses off site. The City Council subcommittee will also be asked to work with staff on the preplanning discussions, work planning and management of agendas and key milestones to be pursued. Staff recommends that the Council approve the formation of the 11 member Task Force, including alternates and one representative from the Library Commission which is not reflected in the staff report. Staff also recommends that the Council designate Mayor Thorne and Vice-Mayor Brown to represent the Council on the Task Force, and direct staff to solicit applications for the 3 at large members with Councilmembers Narum, Olson and Pentin each recommending the appointment of one applicant subject to ratification by the full City Council. Mayor Thorne asked if staff is also recommending alternates for the at large members. Mr. Fialho said it would likely be difficult to accomplish effectively, though it is something the Council could consider further. Mayor Thorne reported receiving correspondence from other organizations requesting a seat on the committee. He asked and Mr. Fialho confirmed that the Council could elect to appoint one of these individuals as an at large member if they felt it were appropriate. Mr. Fialho explained that staff attempted to be as inclusive as possible while still allowing for a management committee. He acknowledged the Chamber of Commerce as one of those organizations wanting representation but said he felt the business perspective was effectively captured through representation by the Economic Vitality Committee and PDA. Councilmember Pentin expressed his interest in serving as the Council alternate. He agreed with the staff recommendation regarding the committee size and makeup. Councilmember Narum concurred, stating that she felt the 11 member Housing Element Task Force was one of the most successful she has worked on over the years. She also expressed her interest in serving as the Council alternate. City Council Minutes Page 11 of 12 February 17,2015